Title of the Tender: SERVICES OF PRODUCTION OF HIGH-END MARKETING MATERIALS ON ANNUAL FRAMEWORK AGREEMENT

TENDER REFERENCE N^O:22/G/ICB/UDL/2024

PROCUREMENT METHOD: OPEN COMPETITIVE BIDDING

SOURCE OF FUND: ULTIMATE DEVELOPERS LTD (UDL)

CLIENT: ULTIMATE DEVELOPERS LTD (UDL)

DATE OF PUBLICATION: 23^rd AUGUST 2024

Attention to potential bidders:

1. Ultimate Developers Ltd (UDL) is a private real estate company that is leading the way in transforming the property business in Rwanda. UDL's growing portfolio of Residential and Commercial projects is changing Rwanda's real estate landscape. Furthermore, UDL manages all the properties of the Rwanda Social Security Board (RSSB) within Kigali and upcountry. 
2. This invitation to Bid (ITB) aims to seek the services of competent suppliers who produce marketing materials in Rwanda and elsewhere to supply high-end marketing materials that meet our organization’s requirements.

Bidding will be conducted through open competitive bidding and is addressed to international and locally registered companies that are well conversant with the requested items to compete in an open tender. Locally registered companies interested in this tender shall state their bid price in local currency (FRW). International bidders may quote in United States dollars (USD). Still, the prevailing exchange rate in Rwandan Francs (FRW) - from Rwanda National Bank at the date of the bid submission deadline - shall apply.

3. Interested bidders shall purchase the Tender Document at a fee of Twenty Thousand Rwandan francs (Frw 20,000) via Ultimate Developers Ltd Account Number opened in Bank of Kigali, Account Number: 100004408289 in the names of Ultimate Developers Limited and may obtain further information at UDL Head Office (Address below) during office hours 09:00 a.m. to 05:00 p.m. Local Time or via email.

Address:

Ultimate Developers Ltd (UDL)

Procurement & Logistics Office

RSSB Building, Tower II

9^th Floor

P.O Box 5516 Kigali

Kigali City, Rwanda

E-mail: procurement@udl.rw

4. The Tender Document will be available for pickup from UDL offices from 23/08/2024 at 09:00 am or requested via the above email with the proof of payment of the Tender Document attached. 
5. Bidders who purchased the Tender Document for the initially canceled tender and are willing to rebid will not be required to pay again but will have to present the initial proof of payment.
6. Interested bidders are invited to the pre-bid meeting, which will take place on September 4^th, 2024, at 10:00 a.m. in the Board Room of UDL HQ, 9th Floor /RSSB Building – Tower II. 
7. Well-typed bids (and support technical documents—catalogs—technical specifications, etc.) written in English and marked with the Tender Title and tender reference number shall be deposited in sealed envelopes or e-mailed to the Procurement Office of UDL no later than 13/09/2024 at 10:00 a.m. local time. 
8. Bids will be opened with bidders’ representatives who choose to attend on 13/09/2024 at 10:15 a.m. local time in the Board Room of UDL HQ, 9th Floor /RSSB Building – Tower II. Bids shall remain valid for 120 days after the prescribed Deadline for Bid Submission.
9. The purchase tender document shall include items with specifications, quantities, and other required qualification criteria.
10. UDL shall award the supply contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Documents, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily. 
11. UDL reserves the right to cancel the tender at any stage of the procurement proceedings at its sole discretion.
12. The procurement process shall comply with the UDL Procurement Policy and Procedures Manual.

Sincerely,

Damien MURWANASHYAKA

Chief Executive Officer

Ultimate Developers Ltd