Summary
Date Posted: Wednesday, February 01, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary to Finance
Level:8.II
Job description
Handle internal and external correspondences of the Finance unit;
• Receive and verify invoices from suppliers;
• Check whether all received invoices are fully supported;
• Communicate with suppliers to clarify any issue identified in the submitted documents;
• Track if all received invoices have been paid on time and report any delay;
• Work closely with contract managers to collect information needed by the finance unit;
• Ensure the documents requesting for funds are timely submitted to the appropriate staff;
• Prepare adhoc reports as requested by the Director of Finance;
• Manage office systems and filing procedures,
• Plan, schedule and coordinate units’ meetings,
• Fix appointments for the finance unit
• File and follow up on all urgent signatures and other correspondences;
• Perform any other duties that may be assigned to her/him by the Immediate Supervisor.

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Advance Diploma in Office Management
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Office management skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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