Summary
Date Posted: Thursday, December 15, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary to Central Secretariat
Level:8.II
Job description

• Receive and check incoming and outgoing mails;
• Record incoming and outgoing mails;
• Proper reception and dispatching of correspondences;
• Ensure the security of IPRC correspondences and stamp;
• Facilitate IPRC staff to access documents;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat;
• Allocate documents submitted to the central secretariat for writing;
• Control the quality of draft documents before sending them to the supervisor;
• Develop and maintain a current and accurate filing system;
• Receive and answer telephone calls and orient them accordingly;
• Receive IPRC clients and visitors and provide orientation;
• Carry out other task as assigned by her/his sup

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Secretarial Studies, Office Management
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Office management
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Knowledge in Office management
Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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