Summary
Date Posted: Monday, June 27, 2022 , Base Salary: Not Disclosed

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SPIU MINALOC jobs in Rwanda

JOB DETAILS:
SPIU Coordinator
Level:1.V
Job description

1. Project/Programme Development and Strategy;
• Takes lead in the preparation of draft project/ programme proposals under SPIU for review by MINECOFIN and development partners, in close coordination with concerned MINALOC departments and affiliated agencies;
• Ensures contribution of donor– funded projects/programmes under MINALOC to relevant Government policies, strategies and programmes at design, planning and implementation stages;
• Ensures that Steering Committee orientations are translated into programme operations;
• Reports to the Steering Committees on programme strategy implementation;
• Advises MINALOC and Development Partners on how to enhance strategic alignment and result– effectiveness of donor– funded projects/programmes under MINALOC;
• Hosts appraisal/ supervision missions of development partners;
• Ensures that Technical Assistants (TAs) under donor-funded projects/programmes at MINALOC provide contributions to sector dialogue (e.g. at Technical Working Group TWG level);
• Advises MINALOC on policy dialogue related to donor-funded projects/programmes;
• Oversees studies undertaken through donor-funded projects/programmes under MINALOC and ensures that their recommendations serve as inputs at policy level;
• Monitors progress of sector indicators as related to donor– funded projects/programmes under MINALOC;
• Contributes to Joint Sector Reviews.

2. Project/Programme Planning, Implementation, Monitoring, Evaluation and Reporting;
• Leads and supervises activities in planning, implementation, monitoring, evaluation, reporting and closing of donor– funded projects/programmes under SPIU MINALOC;
• Ensures alignment of these projects/programmes with Government strategic orientation and procedures (operational and fiduciary), as well as their compliance with modalities agreed between by the Ministry and Development Partners;
• When necessary, advises MINALOC and Development Partners on ways to enhance alignment and compliance;
• Ensures integration of donor-funded projects/programmes under MINALOC in the planning, M&E and reporting mechanisms of the sector and of possible Implementing agencies;
• Supervises and optimizes coordination and monitoring processes of donor– funded projects/programmes by SPIU MINALOC;
• Ensures regular submission and approval of projects/programmes implementation plans and budgets in line with modalities agreed between MINALOC and Development Partners;
• Chairs Programme Management Meetings and Technical Committee meetings of programmes implemented under the SPIU.
• Approves SPIU action plans and procurement plans;
• Closely follows up programme implementation and result effectiveness;
• Takes action to avoid delays and to enhance Project/programme effectiveness towards objectives achievement;
• Supervises collaboration with partner institutions for the implementation of grant agreements with a focus on smooth, timely implementation and results orientation; makes recommendations to concerned stakeholders for improvements;
• Ensures compliance of implemented activities with project/programme requirements;
• Supervises preparation of reports (activity and financial) based on guidelines and requirements of MINECOFIN and development partners;
• Supports and closely follows mid– term reviews and end of project reviews;

3. Administrative and fiduciary Management of donor-funded projects/programmes under MINALOC;
• Ensures adequateness of administrative and fiduciary management procedures of donor-funded projects/programmes under MINALOC, and their compatibility with those of MINALOC;
• Supervises budget preparation and financial planning for donor-funded projects/programmes under MINALOC;
• Ensures validation of annual budgets;
• Monitors and approves accounting, financial reports and budget execution;
• Monitors management of contracts and grant agreements under donor-funded projects/programmes coordinated by the SPIU, and takes appropriate measures when required;
• Supervises the establishment, implementation and regular updating of procurement plans;
• Supervises coordination between SPIU and the procurement and the finance units of MINALOC to ensure proper procurement and finance management;
• Signs commitments, requests for non-objection and payments as defined under agreed management procedures;
• Controls and validates cash requests to Development Partners;
• Supervises management and preservation of all records in line with requirements;
• Supervises audits processes and the implementation of audit actions plans;

4. Staff management
• Supervises and coaches SPIU programme managers and other SPIU staff in view of highly effective, professional and results– oriented programme implementation and coordination;
• Ensures the well– functioning of programme coordination teams;
• Contributes to the coordination and regular evaluation of Donor– funded technical assistance staff.
• Ensures demonstration of high ethical standards among the SPIU-MINALOC staff.
• Ensures effective communication and creation of teamwork among the SPIU-MINALOC Staff.

5. Stakeholder engagement;
• Builds and strengthens partnerships with stakeholders in government, development partners and service providers in view of achieving the objectives of Donor– funded projects and programmes under MINALOC;
• Participates in sector studies, formulation of new interventions and reviews of on– going interventions under the SPIU;
• Represents the Ministry in meetings with development partners as well as other meetings, conferences, seminars, workshops when delegated.
• Ensures a conducive working atmosphere between the organization and stakeholders; evidenced by effectiveness in communication, timeliness in reporting and correspondences handling.
• Participate in Mobilization of Funds

6. Other:
• Fulfils any other duties as assigned by his/her supervisors.

II. JOB PROFILE

• Bachelor’s degree in Economics, Public Procurement, Project Management, Business Administration, Development Studies with at least seven (7) years of working experience in Project Management or
• Master’s degree in Economics, Public Procurement, Project Management, Business Administration, Development Studies with five (5) years of working experience in Project Management.

Key Technical Skills required:
• Good knowledge of donor supported projects both at multilateral and bilateral level;
• Leadership skills
• Resources management
• Planning and organizational skills
• Ability to prioritize and plan effectively
• Judgement and decision making skills
• Communication and negotiation skills;
• Complex problem solving skills;
• Judgment & decision making skills;
• Time management skills;
• Mobilization skills;
• Team working skills;
• Computer skills
• Attention to details
• Being Proactive
• Ability to work under pressure
• Demonstration of objectivity and emotional intelligence
• Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Minimum Qualifications
• Bachelor's Degree in Economics
7 Years of relevant experience
• Bachelor’s Degree in Public Administration
7 Years of relevant experience
• Bachelors in Project Management
7 Years of relevant experience
• Master's in Project Management
5 Years of relevant experience
• Master's in Economics
5 Years of relevant experience
• Masters in Business Administration
5 Years of relevant experience
• Master's Degree in Public Administration
5 Years of relevant experience
• Bachelor's Degree in Development Studies
7 Years of relevant experience
• Master's Degree in Development Studies
5 Years of relevant experience
• Bachelor's Degree in Business Administration
7 Years of relevant experience
• Bachelor’s Degree in Public Procurement
7 Years of relevant experience
• Master's Degree in Public Procurement
5 Years of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Leadership skills
• Time management skills
• Strong communication and negotiation skills with ability to communicate with clarity and defend institutional priorities
• Detail orientated, proactive with strong team work skills;
• Mobilization skills
• Computer Skills
• Complex Problem Solving Skills
• High analytical Skills
• Team working Skills
• Computer Literacy
• Strong ability to work under pressure, multi-task and deliver as expected
• Have experience of working on capacity building projects or project components
• Ability to work under pressure
• Demonstration of objectivity and emotional intelligence


Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

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