Vacancy title:
Registry Assistant

Jobs at:
EDCL

Deadline of this Job:
17th October 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 11th October 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Key roles/responsibilities

• Plan and manage agenda of Director of Department
  
• Ensure cleanliness of Director of Department
  
• Receive and orient visitors at office of Director of Department/head of unit
  
• Receive, register, orient and follow-up correspondences coming to the office of department and ensure their proper management
  
• Register, distribute and follow-up on correspondences going out of the office of Director of Department
  
• Ensure proper and systematic filling of correspondences and other documents at the office of Director of Department/head of unit for future reference.
  
• Taking minutes of departmental meetings and ensure their systematic and proper dissemination and filling
  
• Support Director of Department/head of unit to follow-up of implementation of actions captured in minutes of departmental/unit meetings and report to Director of Department/Head of unit on progress.
  
• Provide secretarial services to the office of the Director of Department/head of unit
  
• Prepare and/ or receive brief for the Director of Department/head of unit
  
• Process and follow-up on travel requirements for the Director of Department/head of unit Plan, budget, manage and report on furniture, equipment’s and logistics at the office of the Director of Department/head of unit
  

Qualifications and experience

• A Bachelor’s degree in Library and Information Sciences, secretarial studies, social sciences, public administration, management, business administration or any other related field.
• At least two (2) years of relevant experience.