Summary
Date Posted: Tuesday, November 26 2024, Base Salary: Not Disclosed

JOB DETAILS:
Inspire, Educate and Empower Rwanda (IEE) is a Rwandan local Education Not-For-Profit Non-Governmental Organization (NGO). Since 2005, in collaboration with partners, IEE has complemented efforts of the Ministry of Education/ Rwanda Education Board, contributing to educational implementation. IEE designs and delivers innovative programmes to address challenges to provision of quality education.
IEE programmes range from: teacher development training and technical assistance, teaching and learning, curriculum and material development, research and evaluation, education policies and systems reform.

Job Responsibilities
Program Coordination and Support:
• Assist in the development and implementation of program plans and strategies.
• Ensure efficient and effective program delivery and operational support.
• Coordinate with various stakeholders, including project managers, team members, and external partners.
• Monitor program progress and identify potential risks or challenges.
• Facilitate communication and collaboration between different teams and departments.
• Prepare progress reports and other relevant documentation.
• Participate in, coordinate and contribute to relevant workshops, staff/operations/programme meetings and seminars providing information, updates and advice on logistics and protocol issues, as required.
• Providing support to knowledge-building and knowledge-sharing activities amongst programmes and operations staff members.
• Raise any issues that could impact on programme/ project delivery with relevant teams in a timely manner and make recommendations as to how these issues could be addressed
• Operational Support:
• Provide administrative and logistical support for program activities.
• Manage schedules, coordinate meetings, and handle travel arrangements.
• Oversee operational processes and ensure adherence to organizational policies and procedures.
• Resolve operational issues and challenges in a timely manner.
• Contribute to the development and maintenance of operational systems and tools.
• Drafting of correspondence and internal procedural directives relating to administrative matters.
• Preparation of relevant Standard Operating Procedures on operational issues
Liaison and Communication:
• Act as a liaison between different departments, teams, and external stakeholders.
• Communicate effectively with diverse audiences, both verbally and in writing.
• Build and maintain strong relationships with key stakeholders.
• Represent the organization at meetings, conferences, and other events.
• Prepare presentations and reports to communicate program and operational updates.

Person specification and Competencies
Management and Leadership
• Demonstrates openness to change and ability to manage complexities and ability to multi-task under tight deadlines.
• Demonstrates strong administrative skills and results-oriented approach to work
• Ability to think quickly and improvise when necessary.
• Creative self-starter with an ability to work independently and also as an integral part of a team to deliver results.
• Focuses on results and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.

Knowledge Management and Learning
• Shares knowledge and experiences with colleagues and stakeholders.
• Seeks and applies knowledge, information, and best practices from within and outside IEE.
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
skills
• Strong communication and interpersonal skills, both written and verbal.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Cultural sensitivity and adaptability.
• Ability to plan and organize work accordingly.
• Ability to work with no or minimum supervision.
• Strong computer skills with a knowledge of many desktop applications that will be useful for the position, such as Microsoft Word, Excel, PowerPoint e-mail, and data analysis software packages like SPSS, Stata and R.

Required Qualifications, Experience and Abilities:
Education:
• Minimum of a bachelor’s degree in project management, Business administration, Communication and other related fields.
• At least 5 years of experience in administrative, office coordination, communication, public relations, or governance in the development sector.
• Experience in project management, program implementation, or operations is beneficial.
• Experience working with diverse stakeholders, including government officials, NGOs, and community members.
• Previous experience in working with NGOs, Government agencies, donors and other development partners will be an added advantage
• Strong communication and interpersonal skills, both written and verbal.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Cultural sensitivity and adaptability.
• Ability to plan and organize work accordingly.
• Ability to work with no or minimum supervision.
• Strong computer skills with a knowledge of many desktop applications that will be useful for the position, such as Microsoft Word, Excel, PowerPoint e-mail, and data analysis software packages like SPSS, Stata and R.

Other desirable skills and competencies:
• Excellent written and verbal communication skills in English and Kinyarwanda.
• Strong analytical and problem-solving skills.
• Demonstrable supervisory experience.
• Time management skills, project management skills, and organizational skills. The ability to meet deadlines is essential.
• Ability to research and quickly disseminate relevant, emerging and existing evidence-based practices and models.
• Proven experience in programme management.
• Proven stakeholder management skills.
• Proven experience managing a team.
• Able to work flexibly as part of a small team and to work independently.
• Good IT skills including proficient knowledge of MS Word, Excel, PowerPoint.
• Trustworthy, ethical, and authentic in all situations.
• Extremely well-organized multi-tasker.
• Self-motivated, ambitious, goal oriented.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Qualified candidates are requested to submit a cover letter, CV including names of at least 4 position-relevant referees with scanned copies of certificates/diplomas, National ID and a copy of a criminal record to Human Resource manager, Inspire Educate and Empower Rwanda (IEE) at iee.job.hr@gmail.com  before December 12th , 2024.
• Important Note: Please ONLY write “Programme and Operations Liaison Officer” as the subject of your application email. Failure to observe this instruction will lead to disqualification.
• Only short-listed candidates will be contacted.
• No late application or telephone inquiries will be considered.
• IEE upholds commitment to gender balance and diversity without distinction as to race, gender or religion and without discrimination of persons with disabilities.

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