Summary
Date Posted: Monday, November 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Procurement Officer
American Dream Home International-ADHI Rwanda Ltd is a newly established company in Rwanda involved in various projects including the construction of a housing development, TVET academies, and factories.

Job Brief
We are looking for an astute procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The procurement officer's responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.

Responsibilities
• Responsible for stock management including periodic stock reconciliation.
• Book transportation/create shipment according negotiated rate and preferred vendor strategy.
• Proactively manage project materials cost against estimated project costs to ensure margin/profit objectives are met or exceeded
• Assist estimators in applying accurate and current materials costs to estimates and change orders
• Process purchase orders for materials and subcontract labor, monitor procurement, shipping and delivery of materials for all solutions
• Work with suppliers to know product availability and assure competitive pricing
• Reviewing purchase orders and shipping documents to ensure accuracy
• Ensure procurement transactions have adequate and accurate supporting documentation
• Prepare tender documents, obtain quotations, delivery costs and items;
• Assists in developing and review procurement and logistic procedure and processes to facilitate effective delivery of Plan’s objectives.
• Maintains records of all purchases, agreements, contracts and ensure regular updates where necessary
• Maintain accurate Bills of Quantity for appropriate projects, which are approved by a registered engineer for projects.
• Work closely with operational team to ensure the items and equipment required and budgeted for by their projects are purchased and transported in a timely and efficient manner.
• Establishment of accountable and functional in-bound and out-bound logistics and warehousing systems and procedures
• Responsible for fleet and warehouse management and ensuring all records of stock reports and fleet management are updated for all offices and warehouses.
• Responsible for reviewing and updating all contracts and also management and payment verification of these contracts
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Provide ad hoc administrative support as needed to staff.

Required skills and qualifications
• Degree in accounting, business management or a similar field preferred.
• 3+ years of experience as a procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Attention to detail.

Preferred skills and qualifications
• Ability to work as part of a team and independently to deliver a common goal or objective with excellent verbal and written communication.
• Ability to organize effectively, work under pressure with attention to detail, precision and accuracy.
• High levels of integrity and trustworthiness.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Attach the following as part of your application:
• Application letter
• Cover letter
• CV
• Academic certificates etc
The application deadline for the applications should be 10th November 2022

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