Summary
Date Posted: Friday, July 24, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
TERMS OF REFERENCE FOR THE RECRUITMENT OF ONE (01) FINANCE/ACCOUNTS OFFICER
Employer: Nirvana Heights Resort and Spa Ltd
Place of Employment: Rubavu
Employment type: Open-ended contract with probation of three months
Nature of the Business: Hotel and Tourism .

Major Duties and Responsibilities
Accounting
• Establish an accounting system to manage and maintain the accounting requirement of the Hotel in compliance with statutory norms;
• Management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports;
• Prepare monthly financial statement (report) for further analysis;
• Ensure regular monitoring of the bank account (s);
• Monitor (i) cash flows and (ii) working capital;
• Carry out the calculation of the payroll for all staff on the basis of valid contracts and the tax law;
• Prepare internal invoices for the personal use of the hotel assets;
• Maintain payment records of all invoices received;
• Maintain payee statement records of all suppliers and service providers;
• Carry out payment of all regular area of office expenses such as car rentals,
telecommunication (telephone, internet, etc) bills, advances, etc;
• Maintain and manage all relevant taxation such as remittances to Revenue and Custom, etc;
Finance/Budget
• Prepare an annual financial and budget plan in consultation with the Managing Director, and the Hotel Manager;
• Develop financial manual, policy, and guidelines;
• Provide guidelines and format to the business divisions for submitting their accounts for budget & balance sheet preparation;
• Furnish necessary and classified information to the board along with analysis and suggestions;
• Prepare the following information to strengthen and formalize the corporate decision-making process:
• Annual business plans, cash flow projection, forecasts, and long-term plans;
• Budgets including the capital, manpower and overhead budgets along with variance analysis;
• Coordinate and assist Statutory Auditing/RRA when called by RRA;
• Consult with division businesses units to improve financial performance;
• Prepare quarterly operating results of the Hotel as a whole and division businesses
• Prepare and maintain the following data for statutory auditing, presentation to the Board and Annual Report:
• The financial statement presenting fairly its states of affairs, the results of its operation, cash flows and change in financial positions;
• Proper books of accounts;
• Appropriate accounting policies to guide financial statements and accounting estimates preparation;
• National/International accounting standards, as applicable in Rwanda, to comply and prepare financial statements;
• Sound internal control system for effective implementation and monitoring.
• Compile and present the annual budgeting/ Strategic Financial Planning at least once in three months.
Others
• Maintain and be the custodian of all accounts and budget-related documents and files;
• Maintain and manage all records related to Hotel assets;
• Represent the Hotel in all stakeholders meeting related to accounts, finance, and budget;
• Attend Board meeting as and when required for budget and financial statement presentation;
• Prepare annual report;
• Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Hotel’s work as assigned by Director;
• Prepare Hotel Procurement standard operating procedures
• Salary: Negotiable
• Gender: ladies are encouraged to apply

Job Skills: Not Specified

Job Qualifications: Not Specified

Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
Send your application resume, CV, and academic transcripts via https://www.jobinrwanda.com/apply-now?field_job=32217  
Deadline for application: 30th July 2020

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