Documentation and Archives Officer
2025-06-26T12:43:47+00:00
Rusizi District (RUSIZI)
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https://www.rusizi.gov.rw/
FULL_TIME
Nyabihu
Nyabihu
00000
Rwanda
Public Administration, and Government
Management
2025-07-02T17:00:00+00:00
Rwanda
8
1:PsychometricTest
2:Written
3:Oral
Reports To
Director of Human Resources and Administration
Job responsibilities
- Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
- Develop and implement, in collaboration with concerned staff, an information classification and access policy;
- Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
- Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
- Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
- Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
1:PsychometricTest 2:Written 3:Oral Reports To Executive Secretary Job responsibilities - Deputize the Executive Secretary of the Sector in his or her absence; - Supervise the planning, budget execution processes and manage the personnel of the Sector; - Prepare periodic cash flow plans, fund requests and coordinate payments for goods and services delivered by operators to the Sector; - Verify the accuracy of books of accounts, filing and ensure their compliance with public financial management practices; - Advise technically the Executive Secretary of the Sector on all matters pertaining to resource utilization. - Keep registers of annual inventories of assets of the institution and calculate annual depreciation of fixed assets
1:PsychometricTest 2:Written 3:Oral Reports To Executive Secretary Job responsibilities - Deputize the Executive Secretary of the Sector in his or her absence; - Supervise the planning, budget execution processes and manage the personnel of the Sector; - Prepare periodic cash flow plans, fund requests and coordinate payments for goods and services delivered by operators to the Sector; - Verify the accuracy of books of accounts, filing and ensure their compliance with public financial management practices; - Advise technically the Executive Secretary of the Sector on all matters pertaining to resource utilization. - Keep registers of annual inventories of assets of the institution and calculate annual depreciation of fixed assets
1:PsychometricTest 2:Written 3:Oral Reports To Executive Secretary Job responsibilities - Deputize the Executive Secretary of the Sector in his or her absence; - Supervise the planning, budget execution processes and manage the personnel of the Sector; - Prepare periodic cash flow plans, fund requests and coordinate payments for goods and services delivered by operators to the Sector; - Verify the accuracy of books of accounts, filing and ensure their compliance with public financial management practices; - Advise technically the Executive Secretary of the Sector on all matters pertaining to resource utilization. - Keep registers of annual inventories of assets of the institution and calculate annual depreciation of fixed assets
No Requirements
JOB-685d408397282
Vacancy title:
Documentation and Archives Officer
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
Jobs at:
Rusizi District (RUSIZI)
Deadline of this Job:
Wednesday, July 2 2025
Duty Station:
Nyabihu | Nyabihu | Rwanda
Summary
Date Posted: Thursday, June 26 2025, Base Salary: Not Disclosed
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JOB DETAILS:
1:PsychometricTest
2:Written
3:Oral
Reports To
Director of Human Resources and Administration
Job responsibilities
- Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
- Develop and implement, in collaboration with concerned staff, an information classification and access policy;
- Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
- Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
- Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
- Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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