Summary
Date Posted: Thursday, May 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Documentation and Archives Officer
Level:5.II
Job description
Filing Documents
• Receive and filing documents,
• 2.Organise the documentation and the archives of each unit;
• Analyse and transmit the corresponding reports stating
• Enter documents into Database using the available software;
• Index and file documents according to the documentation policies, rules and regulations;
• Identify and propose documents for National Archives Services;

Manage Periodicals
• Ensure the subscription for periodicals;
• Collect the official Gazettes regularly;
• Ensure that periodicals are supplied and dispatched to the users timely;
• To circulate information on articles published;
• MANAGEMENT OF THE LIBRARY
• Work with the users and identify the required Books for purchase;
• Process the request for the purchase;
• Ensure Books are given reference numbers safely kept;
• Lend out text books to the users and make sure they are returned timely;

Minimum Qualifications
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor's Degree in Library and Information Science
0 Year of relevant experience
• Bachelor's Degree in Documentation
0 Year of relevant experience
• Bachelor's Degree in Archival Studies
0 Year of relevant experience
• Bachelor's Degree in Archives
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Library Science
0 Year of relevant experience
• Advanced Diploma in Library Sciences
0 Year of relevant experience
• Advanced Diploma in Archives and documentation
0 Year of relevant experience
• Advanced Diploma in Library and Information Science
0 Year of relevant experience
• Advanced diploma in information management
0 Year of relevant experience
• Advanced diploma in Arts & publishing
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Knowledge of archive management software
• Knowledge of integrated document management
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills;
• Knowledge of the documentation management system (DMS) would be an advantage;

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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