Summary
Date Posted: Wednesday, October 23 2024, Base Salary: Not Disclosed

JOB DETAILS:
The general responsibilities of Administrative Assistance to DG include to perform administrative and office support activities for the DG. The key duties and responsibilities will include the followings:
• Relieve management of administrative detail, coordinate work flow; update and chase delegated tasks to ensure progress to deadlines; take initiative in manager’s absence;
• Maintain procedures manual to ensure consistent performance of routines;
• Compose correspondence/reports for own or manager’s signature, arrange essential mail in priority action order for boss;
• Check deadlines on incoming requests and put preliminary work in play;
• Process replies on own initiative or from bosses’ dictation or notes; and research, draft or abstract reports;
• Handle all inquiries within my capacity, arrange ‘’ call backs’’ to protect DG’s time;
• Provide back-up materials for call backs; route calls elsewhere as needed; and do phone surveys/inquiries as needed;
• Maintain calendar; ascertain which events require boss’s presence, fix commitments to maximize boss’s time efficiency, allow decision/desk time; when DG chairs meetings; prepare agenda in advance, arrange meeting facilities; act as recording secretary; and prepare action minutes;
• Perform to DG’s full confidence; and assure discreet handling of all business;
• Screen to control interruptions; provide back-up data as needed, arrange amenities as needed; as arranged; ‘’rescue’’ of DG from laggards; and schedule visits away from boss’s area to protect priority/private tasks;
• Arrange travel through internal or outside agents, arrange travel cash in advance, prepare itinerary, trip file and supplies, prepare expense report tools for DG and complete expense reports after trip;
• Improve/tighten storage/retrieval systems; and update and manage index;
• Update secretarial/clerical desk manual, set up’’ tickler’’ system set up ‘’ exception reporting’’ system to handle routines without supervisor, routinely re-order RTDA supplies; update mail/phone directories, and make these available to trainees;
• Handle administrative detail, seek greater role in projects within administrative and
• other areas of competence; seek training on projects outside his/her range; and any other relevant tasks as assigned by the DG.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here apply

All Jobs

QUICK ALERT SUBSCRIPTION