Summary
Date Posted: Monday, June 19 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
The Administrative Assistant organizes and coordinates administrative duties and office procedures. His/her role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
• Coordinate appointments, meetings, travels, events, manage staff calendars and maintain filing system, etc
• Manage the day-to-day activities of the office as the main point of contact, keeping ADs informed of performance with routine and requested reporting.
• Oversee guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character.
• Ensure the office is tidy, presentable and the safety and security of the office is maintained with all necessary supplies.
• Procurement of office equipment, furniture and stationery and supplies.
• Coordinate internal and external resources and cultivate relationships with key stakeholders.
• Provide translations to and from French (both written and oral) as needed, for both the regional office and MCC global.
• Produce reports and compose correspondences both in French and English.
• Edit presentations and other management-level reports, as requested by the ADs.
• Maintain financial records for the South Africa ADs office and act as back up for Regional Finance Coordinator when she is on leave
• Coordinate YAMEN re-entry orientation
• Support the ADs with the hosting and logistics for Rep meetings and regional gatherings, either virtually or in person.
• Plan and organize annual staff retreat and other gatherings hosted by the SCAN office.
• Note-taking during meetings, as requested.
• Provide logistical support, including pick up and drop off for MCC visitors.
• Ensure the office vehicles maintenance safety and report to Area directors any mechanical issue as soon as possible.
• Any other duties as assigned.

Qualifications, skills/abilities, and personal qualities:
• University degree in Administration or Communication with at least 2 years of experience in the INGO sector
• Exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking
• Fluent in both verbal and written French and English communication skills, including the ability to translate documents and interpret between these two languages.
• Excellent interpersonal skills
• Confident and efficient in dealing with international staff, country offices and other stakeholders.
• Highly organized and proficient in computer based narrative documentation, data entry, filing, and spreadsheets.
• Demonstrated initiative with the ability to work independently and to deal with situations and issues persistently and pro-actively.
• Ability to deal with confidential information in an appropriate and professional manner.
• Flexible, willing to learn and able to accept feedback.
• Willing and available for overtime work, particularly before and during meetings
• Previous cross-cultural experience and understanding is preferred
• Holding a Driving License Cat B would be an advantage.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should submit their curriculum vitae and academic records with a cover letter explaining why they are interested in the position, highlighting the personal attributes which make them suited for this role.
• Applications should be submitted to scanrecruitment@mcc.org  and fill this form by July 21st, 2023, indicating SCAN Administrative Assistant in the title.
• Please note that only applications submitted to this email address will be considered.

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