Summary
Date Posted: Monday, July 22, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Protestant Institute of Arts and Social Sciences (PIASS) .

  Main duties and responsibilities
The Administrative Assistant of the Faculty shall be exclusively dedicated to that post to accomplish the following duties:
• Preparing the faculty council meetings;
• Coordinating activities of the Faculty in the Dean’s office;
• Dealing with the correspondence received and sent by the Dean ;
• Managing the audiences and appointments of the Dean and other faculty lecturers
• Receiving and orienting students inquiries
• Receiving and filing different reports from the departments (attendance lists, deliberation reports, timetable, teaching progress, etc);
• Regular collaboration with the Heads of Departments
• Preparing different reports upon requests;
• Preparing students’ transcripts and other administrative documents upon requests;
• Reporting to the faculty council meetings;
• Managing the information and communication within the faculty;
• Monitoring/ managing faculty teaching materials and assets;
• Carrying out any other duty in connection with his/her attributions as may be assigned to him/her by the Dean.

Job Skills: Not Specified

  Job Qualifications:
• To be graduates from one of the above three faculties/PIASS Alumni
• Holder of at least Bachelor’s degree with honours, second class upper division/ distinction
• Excellent Communication skills (both writing and speaking) in English and Kinyarwanda. A third language like French shall be an added value
• Excellent command of ICT tools ( internet, Microsoft Word & Excel, PowerPoint, Social media)
• Good morality with Christian values such as love, integrity, sociability, respect of others, hardworking and determination
• Ability to work in a team
• Reporting skills
• Excellent organisational skills and time management

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
  A detailed Curriculum Vitae with three reference persons
Certified copy of degree and transcripts of the last two years / levels
Copy of National ID card
Church recommendation (Applicants for the FTRS Administrative Assistant)
Any other relevant Document
N:B: The application letter will be addressed to the Vice Chancellor of PIASS and a complete file will be deposited at the Rectorate Secretariat not later than 31st July 2019 at 5:30 PM Done at Huye, July 16th, 2019 Rev. Prof. Elisée MUSEMAKWELI Vice Chancellor of PIASS

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