Tender Title:
Supply and Distribution of Small Livestock to Climate Just Communities (CJC) Programme Participants in Gitesi, Mutuntu and Murambi Sectors, Karongi District

Client:
DUTERIMBERE ONG
In partnership with Trócaire

Tender Reference:
Procure, Supply and Distribution of Goats and Pigs – CJC Programme, Karongi District

Tender Launch: 24^th August 2025

Deadline for Submission of Bids: 2^nd September 2025 at 10:00Am

Tender Overview

DUTERIMBERE ONG, in partnership with Trócaire, is implementing the Climate Just Communities (CJC) Programme in Karongi District. As part of this initiative, DUTERIMBERE ONG invites qualified and competent companies operating in Rwanda to submit bids for the supply and distribution of small livestock (goats and pigs) to targeted program participants in the sectors of Gitesi, Mutuntu, and Murambi.

The intervention aims to support income generation, improve household resilience and enhance agro-ecological practices through the use of organic manure and diversified food sources.

Program Overview

The Scottish Government Climate Just Communities (CJC) programme is a flagship programme under the Climate Justice Fund which is implementing community-led projects in Malawi, Rwanda and Zambia aiming for long-term climate justice and resilience within targeted highly vulnerable communities. 

The purpose of CJC is to develop and deliver, through a participatory approach, a series of interventions that build inclusive and climate change resilient communities. CJC achieves this by empowering local communities in the three countries to themselves: identify, plan, advocate for and implement priority interventions responding to the impacts of climate change they experience. The programme has a focus on strengthening equity and inclusion of highly vulnerable people including people with disability, women and youth exposed to climate extremes. It does this through empowerment for community planning, capacity building and delivering interventions.

The programme began in August 2023 and will end in March 2026. In October 2023 the three CJC country teams developed a joint theory of change which lays out short term, medium term and long term outcomes related to three pillars of justice: distributive, procedural and transformative[1]. In 2024 all three countries experienced extreme climatic events, with severe drought in Zambia, severe drought and floods in Malawi and severe floods in Rwanda, demonstrating the urgency for climate resilience. CJC work had to balance its focus on long term climate justice and resilience with disaster risk management and meeting high community needs for immediate livelihood and basic needs assistance, particularly for those most vulnerable.

Justification of Needs

The Climate Just Communities (CJC) program, operating in Karongi district and implemented by Duterimbere ONG, is focused to improving the livelihoods of vulnerable households by providing them with sustainable agricultural resources to ensure climate resilience of the right holders. As part of this initiative, the program plans to distribute 555 goats and 981 pigs, along with start-up veterinary kits, to identified households. The targeted program participants include elderly groups, people with disabilities, teen mothers, youth-headed households and other vulnerable groups within the district.

Objective

The objective of this assignment is to procure and distribute small livestock (goats and pigs) and to provide start-up veterinary kits to the identified households. The selected company will be responsible for ensuring the high quality of livestock and veterinary kits, as well as the timely and efficient distribution of the livestock to the beneficiaries.

The tender is categorized into three lots as below;-

Lot 1: Procure and distribution of small livestock in Gitesi sector.

Lot 2: Procure and distribution of small livestock in Mutuntu sector.

Lot 3: Procure and distribution of small livestock in Murambi sector

Scope of Work

The supplier is required to procure, Supply and distribute quality (Healthy) livestock as detailed below;-:

• 555 Goats (Female) to selected program participants in Gitesi, Mutuntu and Murambi Sectors
• 981 Pigs (Female) – to selected program participants in Gitesi, Mutuntu and Murambi sectors.
• All livestock distributed MUST be in normal condition to adapt to the local environment and close engagement with local authorities especially the veterinary officers, cell and village leaders is paramount to ensure high cooperation and compliance during distribution.

All animals MUST be of quality (healthy) and in right quantity at the time of distribution.

Technical Specifications.

Note: Livestock shall be distributed at cell level to facilitate accessibility with ease for people with disability and elderly.

Bid Submission Requirements and bidder’s expertise

Interested bidders must:

1. Be specialized and registered in the field of livestock supply and distribution.
2. Submit:
   • A signed application letter addressed to the Executive Secretary of DUTERIMBERE ONG.
   • A valid copy of the company’s registration certificate.
   • Proof of capacity to issue EBM (Electronic Billing Machine) receipts.
   • A detailed financial quotation, inclusive of:
     • Livestock unit costs
     • Veterinary kit for all livestock distributed
     • Transportation
     • Applicable taxes and related charges
3. Ensure compliance with the technical specifications outlined above.
4. Agree to physical verification of livestock by DUTERIMBERE ONG staff and District/Sector Veterinary staff prior to acceptance.
5. Replace any livestock that does not meet the specifications at their own cost.
6. Be ready to use a body weight tape during the verification process.

Financial Offer Template (To Be Used by Bidders) for each category (Lot)

Lot 1.

Lot 2.

Lot 3.

Note:

• Bidders may be allowed to bid on more than one lot; however, no bidder will be awarded more than one lot
• Notes: Local companies/builders fulfilling the requirements are highly encouraged to apply.
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUTERIMBERE ONG reserves the right to reject such bids.
• Prior to signing the contract, DUTERIMBERE ONG may request the successful bidder to provide a performance guarantee equivalent to 10% of the contract value.
• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.
• The proposed costs must include all applicable taxes

Safeguarding policy compliancy.

• Safeguarding and protection from Sexual Exploitation and Abuse is everyone’s responsibility who works directly or indirectly with DUTERIMBERE ONG in any assignment. All DUTERIMBERE ONG staff and affiliates, including volunteers and Suppliers/contractors’s staff and implementing partners are required to adhere to our organization’s full safeguarding and protection policy procedures and the separate Code of Conduct as shared to our different stakeholders.
• By applying to this tender therefore, the contractor, is committed to denounce and to report any safeguarding issues or fraud to our focal point on email; gnamahoro@yahoo.frPhone +250 788 887 739 Appropriate measures shall be taken in case of non-compliancy to this policy.

Submission Instructions

• All offers must be submitted physically in sealed envelopes of hard copies or via email at info@duterimbere.org.rw
• Submission Address:
  DUTERIMBERE ONG Head Office, KN3 African Union Road, opposite Nyarugenge Plaza, Kigali City
• Deadline: Wednesday, 2^nd September 2025 at 10:00 AM
• Public Opening: Same day at 11:00 AM at the same location.