REQUEST FOR QUOTATION

Number RFQ/FHI360/00180 

Supply and distribution of refreshments. (Juice, Water and Milk) 

USAID’s Schools and Systems Project 

RFQ #: RFQ USAID Schools & Systems (Tunoze Gusoma Project) 

Issue Date: 23/02/2024 

Response Deadline: 29^th /02/2024 5:00 Kigali Time              

Expected PO Award: 06^th /03/2024. 

FHI360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. FHI 360 is requesting quotes from qualified service providers to provide refreshments.

DETAILED SPECIFICATIONS

Annex 1: Type and package of supplies and price to each should be VAT and distribution cost to all sites in each of 30 Districts inclusive. (Distribution list to be attached)

To note that:    All the refreshment will be delivered to the   training site a day before the dates indicated on attached file. So, the quoted amount should include the delivery cost per each destination. (Training plan copy, is attached to this RFQ)

Evaluation/Legal Requirements 

Vendors should submit the following valid legal documents but not limited to:

• Copy of the company’s certificate of Incorporation. (RDB)At at least 3 years in delivering similar services.
• Copy Tax Clearance Certificate. (RRA)
• Copy VAT registration Certificate.
• Company’s Office address.
• Company’s account details (where the money would be paid)
• Experience in similar services with International NGOs. (3 Completion certificates). 

RESPONSE TO REQUEST FOR QUOTATION 

Submission Guidelines:

Quotations should contain detailed product specifications including but not limited to: 

• Price inclusive of VAT (RWF)
• Delivery conditions (According to the plan attached upon PO submission at the Project Office)
• Payment terms and conditions (100% after delivery)
• Quotation validity must be 120days. 

RESPONSE DEADLINE & FORMAT 

• Responses to this RFQ should be submitted by email to: Rwanda.procurement@fhi360.org
• Responses must be received no later than 29^th February 2024. 5:00pm Kigali Time

Quotes received after this date and time may not be accepted and shall be considered non-responsive. 

• FHI 360 will respond to questions or queries on the 26^{th of} February 2024. All questions to be sent by email to procurement@fhi360.org

EVALUATION

Evaluation will be based on the lowest price, availability of stock, delivery time, legal requirements/documents, and Quotation validity must be 120days.

CONTRACT MECHANISM

USAID’s Schools and Systems Project expects to award a fixed-price Purchase order to the responsive vendor whose quote lowest meets the evaluation criteria described herein. 

By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.