Supply Of Chickens (Layers) For Profarm Project tender at European Cooperative for Rural Development (EUCORD)

EUCORD- RWANDA

KG 5 Av 13 Kimihurura 

Phone: +250783331884

inforwanda@eucord.org

www.eucord.org

REQUEST FOR QUOTATION (RFQ) 

Date: 19th  August 2025
Ref No. 04/EUCORD/2025

LETTER OF INVITATION

EUCORD-PROFARM PROJECT IN RWANDA

European Cooperative for Rural Development (EUCORD) through PROFARM (Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda) project funded by European Union under KUNGAHARA Program invites Proposals from Service Providers interested in SUPPLY OF CHICKENS (LAYERS) for EUCORD, as outlined in this document. Proposals must be received by the PROCUREMENT offices at the address specified below not later than 2nd  September 2025 at 11:00 local time.

EUCORD-RWANDA OFFICE
Glass Building
Ground Floor
KG5 Av 13, Kimihurura
PO BOX: 131 Kigali-Rwanda

European Cooperative for Rural Development EUCORD

Website: www.eucord.org 

Summary

Background

EUCORD is an international NGO with headquarters based in Brussels (formally registered as a cooperative in the Netherlands) with offices in Africa and Kigali in particular. EUCORD’s vision is to nurture more prosperous and entrepreneurial rural communities in developing countries. Its mission is to help people living in poverty in developing countries improve their wellbeing, by increasing farmers’ capacity to sustainably grow quality crops matched to the commercial needs of the agribusiness sector and in doing so, increase food security, develop the private sector and improve the livelihoods of rural communities. To fulfil its mission, EUCORD focuses on supporting farmers increase their crop yields and to develop efficient value chains, while working with the private sector to guarantee a demand for produce and a supply of key inputs.

EUCORD helps farmers to reach their full potential while allowing businesses to rely on locally sourced crops. EUCORD provides end-to-end value chain development services, including: access to finance, capacity building, climate smart agriculture, enterprise, development, market assessment, nutrition and value chain development. 

In Rwanda EUCORD has successfully implemented several projects since 2014. In 2023, EUCORD has received a grant from the European Union under Kungahara Program to implement a project named PROFARM: Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda.  

The overall project objective is to ensure sufficient, sustainable food production and economic security in Rwanda.  Specifically, the action will contribute to improving local production and availability of good quality and affordable food, as well as improved nutrition (Specific Objective 1), and will help to increase income by linking farmers to guaranteed markets and improve the livelihoods and nutritional status of local communities (Specific Objective 2).

Therefore, EUCORD is seeking suppliers to provide chickens (layers) to project beneficiaries in order to improve nutrition within the project intervention areas.

Technical Specification

Quotation Requirements

Quotations must include the following information at a minimum:

• Full company name, physical and mailing address, and country of registration of bidder
• Description of item, specifications, price per unit, and total price in Rwanda Francs
• Delivery timing and terms
• Proof of experience in raising layer chickens that the bidder intends to supply
• At least three (3) references from reputable organizations for similar activities, with the supply of the same quantity or more.
• Warranty/replacement policy for dead-on-arrival birds
• After-sales service information for support in poultry management.

Selection method

The selection will be based on demonstrated experience in poultry business, fulfillment of the chickens specifications as per the Tender Notice, and cost.
Notification

The outcome of the selection shall be notified to the bidders through email and thereafter the successful bidder shall be invited for contract negotiation and signing.
Bids Validity

The validity of bids shall be 90 days starting from the deadline for submission of bids. EUCORD Rwanda may cancel the tender at any time before the signing of the contract.

Tender Submission Guidelines

Financial proposal: The contractor shall propose a reasonable cost estimate. The registered company shall be entirely responsible for all taxes.
Interested bidders may obtain further information and clarification by writing a clarification e-mail to the procurement team at inforwanda@eucord.org  before deadline.

Well-prepared bids, written in English, must be submitted in two hard copies—one original and one duplicate—within a single sealed envelope. The financial proposal should be enclosed separately, clearly labeled "Financial Proposal." All documents should be submitted to the EUCORD-Rwanda office at the address specified above not later 2nd September 2025 at 11:00 Kigali time. 

Offers must be valid for 90 calendar days counted from the deadline of bid submission.

Done at Kigali, on 19th August 2025
EUCORD-Rwanda