TERMS OF REFERENCE – Individual Consultant

Hiring Office:

UNFPA Rwanda 

Title:

SIF Project Assistant 

Purpose of consultancy:

The Project Assistant post is located in the UNFPA Rwanda Country Office to provide programmatic support to the 4-year Strategic Investment Facility funded project (2022-2025) on “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda”. 

S/he will work collaboratively with the project coordinator, ensuring quality and timely implementation of the project activities, outreach, and day-to-day liaison with the donor, implementing partners, stakeholders and government partners, while working in an integrated and collaborative manner with the Country Office’s programme and operations staff.

S/he will work under the overall supervision of the head of the Sexual Reproductive Health Unit.

Scope of work:

(Description of services, activities, or outputs)

The Project Assistant will work collaboratively with the SIF Project Coordinator to ensure smooth implementation of the SIF project “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda”.

UNFPA Rwanda has been selected to pilot the project “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda” funded by the newly launched global UNFPA Strategic Investment Facility that aims to promote the innovative financing in order to accelerate the achievement of the transformative results and SDGs. The SIF funded project in Rwanda aims to support the Government to increase access to Primary Health Care through a network of financially sustainable and environmentally friendly health posts. The overall goal is to establish a well-functioning Health Posts managed through a Public Private Partnership model by social entrepreneurs.

The Project Assistant will provide programmatic and administrative support for the implementation of project activities to ensure the achievement of expected project outcomes through an optimal project implementation, effective use of resources, quality monitoring and communication of results, and adequate coordination including with the Private Sector.

More specifically she/he will be responsible for the following substantive duties and responsibilities:

Administrative Tasks

• Support the elaboration of AWPs and facilitate communication among partners to ensure effective implementation.
• Prepare the project meetings with stakeholders, draft and share the Minutes of the meetings with participants.
• Follow up with the Project Coordinator on key actions from the meeting.
• Ensure the availability of an updated list of addresses of different partners involved in the SIF Project implementation.

Financial Tasks

• Follow up of the transmission of the FACE and quarterly activity plan.
• Follow up with the project Coordinator to ensure that Implementing Partners’ (IPs) requests are responded to.
• Ensure proper financial filling (FACE/technical notes, quarterly activities).
• Budget - finalize budget sheet, inputs AWP, and Payment Authorization forms.
• Follow up with finance the disbursement of funds requested by IPs.

Undertake any other duty if required by the supervisor and or the office 

Duration and working schedule:

11 Months effective August 2022 and on a full time basis. Normal office working hours are 8.00am-5.30pm from Monday-Thursday and 8.00am-2.00pm on Fridays.

Place where services are to be delivered:

At UNFPA Rwanda Country Office

Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):

Both Electronic and Hard Copy where necessary

A monthly assessment will be done by the supervisor by 25th day of every month using a certificate of payment confirming that the IC support was well delivered. 

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

Same as above

Expected travel

The consultant is not expected to travel but should this be required during the course of this assignment, UNFPA Rules and Regulations governing consultants will apply

Supervisory arrangements: 

The IC will be supervised by the head of the Sexual Reproductive Health Unit.

Required expertise, qualifications and competencies, including language requirements:

Qualifications and Experience 

Education:  

• Bachelor’s degree in business/public administration, finance, economics or relevant social science discipline desirable.

Knowledge and Experience: 

• Minimum of Five years of relevant experience in programme planning, monitoring and data support systems and in financial management in private, national and/or international organizations.
• Proficiency in current office software applications and corporate IT financial systems.
• IT ability to familiarize with web-based integrated system
• Some experience in research assistance.
• Strong interpersonal and organizational skills.
• Good written and verbal communication skills.

Languages: 

• Fluency in English; knowledge of other official UN languages, preferably French is desirable.

Inputs / services to be provided by UNFPA or implementing partner (e.g. support services, office space, equipment), if applicable:

UNFPA will provide:

• Required documentation
• Office space and IT equipment
• Other applicable support services where appropriate
• DSA and other logistics arrangements, if travel   is  needed

Other relevant information or special conditions, if any:

An Individual Contract (IC) will be signed with the consultant for the duration of 11 Months effective August 2022. The consultant’s remuneration will be pegged on G5 salary scale. 

Signature of Requesting Officer in Hiring Office:

Date: