Summary
Date Posted: Tuesday, March 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary in Central Secretariat
Level:8.II
Job description
1. Receive, record and distribute all incoming and outgoing mails
• Receive and check incoming and outgoing mails;
• Record incoming and outgoing mails;
• Scan and submit incoming mails;
• Ensure timely distribution of all Incoming/outgoing mails;
• Facilitate staff to access documents;
• Regularly check and dispatch mails received e-mail;
• Ensure the security of correspondences and stamp;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences
• Maintain a current and accurate filing system;
• Ensure timely filling of documents;
• Determine Central Secretariat documents to be sent and to be archived in Office.

3. Receive and provide clear guidance and orientation of clients/visitors
• Receive and answer telephone calls and orient them accordingly;
• Receive clients/visitors and provide orientation.

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
Experience: 0
• Advanced Diploma in Office Management
Experience: 0
• Bachelor’s Degree in Secretarial Studies
Experience: 0
• Bachelor’s Degree in Public Administration
Experience: 0
• Bachelor’s Degree in Administrative Sciences
Experience: 0
• Bachelor’s Degree in Sociology
Experience: 0
• Bachelor's Degree in Management
Experience: 0

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
• Knowledge of office management

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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