Request for quotations “RFQ 2024/02/LOG/003 for cleaning services and supply related materials at 13 branches of Urwego Bank Plc.

TITLE: Request for cleaning services and supply related materials in 13 upcountry  Branches of Urwego Bank Plc,

Urwego Bank PLC, hereinafter referred to as “the bank” hereby invites interested professional companies to submit their financial proposal for offering cleaning services and supply related cleaning materials at its 13 up country branches.

Please also note the following;

1. Important notice

1. All the quotations should be submitted in sealed envelopes with the following mentions: “RFQ-2024/02/Log/003 cleaning services and supply related materials at 13 up country branches of Urwego Bank”, and submitted to the bank’s reception at its head office located at , Plot 428, KG5 RD, UMUYENZI PLAZA, Remera Sector, Gasabo, Tel. +250 788173100, Website: urwegobank.com;
2. The quotations received, and acknowledged at the Head office, will be opened, and analyzed for selection by the bank tender committee members who will thereafter inform each bidder of the final decision;
3. The quotations should include VAT certificate along with a valid tax clearance certificate with RRA and RSSB, a valid Trading license from RDB with at least 4 years’ experience in similar activities, and relevant certification with RURA. Note that the bidder should be in the field tying with this present tender as per RDB registration certificate
4. The bidder should present 3 completion certificates from reputable institutions to substantiate his competency and having of working experience for at least 3 years;
5. The site visit is mandatory since company should know the number of staff.
6. The bidder’s monthly cost of all the services will include transport, accommodation, materials, and labor for each equipment at every branch, all combined;
7. The cleaner will be supporting and assisting to deliver courier services as messenger;
8. List of materials needed at all branches is on attachment;
9. List of branches that bidders will visit is on attachment.

Note 1: Bids or quotation with missing any required documents will be excluded immediately.

Note 2 : The evaluation will based only on 3:”Total Monthly Summary charges”

The Deadline for submission of quotes is set on Monday 15 March, 2024 at 12:00 pm at Head Office of the bank through our reception office located at UMUYENZI Plaza at 3^rd floor: KG 5 RD, Rukiri-Remera-Gasabo- Umuyenzi Plaza

For further information, please contact us on 0788536052 /0737179657 

Urwego Bank Management

Done at Kigali on 1^st March 2024

2. Description and Features: LOT 1. Up country branches

2. List of materials

Urwego Bank Management

Done at Kigali on 1^st March 2024

3. Total Monthly Summary charges (Salary for cleaners and total cost of materials delivered )

4. Importance note 

1. The bank will provide a space (store) to accommodate cleaning materials; but will not be responsible for any abuse of it.
2. The selected winner is obliged to give the contract to the cleaners.
3. The contractor company will be responsible to all government taxes related to the cleaner (pension contributions and maternity leave contribution to Rwanda Social Security Board (RSSB), Pay as You Earn (PAYE) to RRA as well as any employment tax as appropriate)
4. The winner will present the report at the end of month from all branches which form should be sanction (positively or negatively) the service offered. The form will be signed and stamped by both sides (Branch leaders and service provider).
5. The payment will be processed after the service delivered at the end of every month.

Urwego Bank Management

Done at Kigali on 1^st March 2024