Date:   August 28, 2023 

Reference: Request for Quotation (RFQ): RFQ No. 2023-002

EDC is an international non-profit organization that develops, delivers, and evaluates innovative programs to address some of the world’s most urgent challenges. Our work includes research, training, educational materials and strategy, with activities ranging from seed projects to large-scale initiatives. EDC enjoys a worldwide reputation for its excellence in program and fiscal management and for the impact of its work. 

The primary purpose of the 3-year, USAID-funded Teaching and Learning Materials TLM, Market System Development is to strengthen the market system for teaching and learning materials and increase the quantity, quality, affordability, and accessibility of books and other reading materials (physical and digital) in schools, homes, and communities, contributing to improved reading outcomes. EDC’s work on TLM is funded by the United States Agency for International Development (USAID). 

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Organizations submitting quotations in response to this Request for Quotations (RFQ) have no relationship with USAID under the terms of this RFQ or any resultant contract. All communications regarding this RFQ must be directed to EDC. 

This procurement is open to offers from individuals or organizations from Rwanda OR all countries, except for those designated by the US Government as prohibited source countries.   

EDC is seeking an offeror to provide Lenovo ThinkPad T490 or equivalent, laptop backpack bags, wireless mouse, and portable projectors with the following minimum specifications: 

Quotation due date: September 04^th, 2023, at 4:00 Rwanda Local Time. Quotations received after this date and time will not be eligible for contract award. 

EDC shall evaluate all quotations based on:

• Price 

EDC may award one or more contracts resulting from this request to the offeror(s) whose quotation(s) conforming to this request offer(s) the greatest value. EDC may also (a) reject any or all quotations, (b) accept other than the lowest quotation, or (c) accept more than one quotation. 

Contracts may be issued for some or all of the deliverables. EDC may award a contract without discussions with offerors.  As such, offerors are strongly encouraged to submit their best quotations with their original submissions. EDC reserves the right to conduct discussions, which may result in revisions to quotations, with one or more than one or all offeror(s) if EDC determines, at its sole discretion, discussions to be necessary. Additional documentation may be required prior to selection and discussions may include oral presentations provided by the offeror. 

Quotations must include the following: 

1. Cover letter on company letterhead dated and signed;
2. A description of the items being offered;
3. The pricing must be a detailed breakdown including the unit price of each item, the total price, all applicable taxes and transport and shipping costs.
4. All pricing must be in Rwandan Franc RWF and valid for at least 90 calendar days;
5. Confirmation that all items are in stock;
6. Delivery terms;
7. Payment terms including banking details;
8. Valid tax certificate;
9. Proof of VAT Registration Certificate;
10. Proof of the use of Electronic Billing Machine (Provide the Electronic Billing Machine registration Code);
11. Certificate of registrations/incorporation;
12. Authorized distributor or reseller designation letter.

Ensure at a minimum your price quotation include the following:

Quotation must be delivered via email to:

Education Development Center, Inc.,

Attention:  EDC Procurement,

Email: ryp@edc.org.

Email Subject: Quotation in response to RFQ No. 2023-002 

All quotations must be received by EDC, before the deadline date and time, September 04^th, 2023, at 4:00 Rwanda Local Time.  

Delivery Schedule and Location

Delivery Schedule

EDC requests a rolling delivery schedule and anticipates the following: 

Delivery Location:

All items will be delivered to the following address:

Education Development Center 

Door-to-door in Kigali Rwanda is requested.

The exact address will be shared with the successful Offeror.

If the Offeror is not able to deliver the items as detailed above, the Offeror should propose an alternate delivery schedule, but preference will be given to those firms that can deliver the items within the delivery schedule.

Organizational Information and Certification Form 

Please complete the following form and submit with your formal quotation. 

1. Organizational Information

2. Key Individuals

The names and titles of the Offerors’ key individuals are:

(a) the principal officers of the organization’s governing body (e.g., chairman, vice chairman, treasurer and secretary of the board of directors or board of trustees):      

(b) the principal officer and deputy principal officer of the organization (e.g., executive director, deputy director, president, vice president):           

3. References

Please list the names, email addresses, phone numbers, and contact people at three organizations to which the Offeror has provided goods of a similar or larger size and scope during the last 24 months, whom EDC can call on as references. 

Reference #1:

Organization Name: ______________________________________________________________ 

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Goods Provided:_________________________________________________________ 

Value of Goods Provided:________________________________________________________ 

Month/s and Year During Which Goods were Provided: ________________________________               

Reference #2:

Organization Name: ______________________________________________________________ 

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Goods Provided:__________________________________________________________ 

Value of Goods Provided:__________________________________________________________ 

Month/s and Year During Which Goods were Provided: _________________________________               

Reference #3:

Organization Name: ______________________________________________________________ 

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Goods Provided:__________________________________________________________ 

Value of Goods Provided:__________________________________________________________

Month/s and Year During Which Goods were Provided: _________________________________

4. Signature

Signature of Authorized Officer