Invitation to Tender Announcement

About UFACO

UFACO invites sealed applications from Internet sellers/agencies for appointment as the provider of Internet services at the corporate level to facilitate high-speed connectivity for its social media activities and initiatives for a period of two (2) years, subject to annual performance reviews. The agreement may be extended for an additional two (2) years based on mutually agreed upon extension terms. UFACO intends to appoint an Internet seller/agency, which will be responsible for all matters related to this tender.

Code of Conduct clause:

Principles of Conduct Clause: Vendors seeking to work with UFACO GARMENTS shall respect the following principles:

Business Ethics: Vendor is expected to maintain the highest degree of business ethics when working with UFACO Garments Ltd

Transparency of information provision: Vendor shall not be involved in any fraudulent activities, misrepresent information or facts for the purpose of influencing the selection and contract awarding process in its favor. No form of canvassing is allowed.

Fair competition: Vendor shall not be involved in any corrupt, collusive, or coercive practices.

Officials not to benefit: The Vendor represents and warrants that no official of UFACO GARMENTS Ltd  has          been, or shall be, admitted by the Vendor to any direct or indirect benefit arising from this Request for proposal, Purchase Order / Contract, or the award thereof. The Vendor agrees that breach of this provision is a breach of an essential term of this Purchase Order/Contract. If at any time during the registration or procurement process UFACO Garments  determines that the vendor is in violation of the above-mentioned principles, that vendor’s request for registration or bid will be rejected as ineligible. All costs in relation to the cancellation of contracts shall be borne by the vendor.

1. Pricing

Your offer should clearly state the following: 

• Net price exclusive of VAT
• VAT amount
• Gross amount inclusive of VAT
• Full details of services offered.
• Delivery and implementation period.
• Payment terms and discounts for early payment

2. Price Validity

Your offer must remain to be valid for 120 days until which time a Purchase Order/Contract if issued must be accepted by you.

3. General Terms and Conditions

Acceptance of your offer entails waiving by the seller of its General Conditions of sales. All terms and conditions not mentioned herein shall be governed by the buyers “Terms and General Conditions” are being considered as an integral part of the order. Submission of a bid confirms acceptance of the general terms and conditions by the vendor.

4. Payment Terms 

By bank transfer within 30 days after receipt of invoice and confirmation of satisfactory receipt of services.

5. Documents

The following are the required documents with each deliverable for payment.

• Monthly EBM Invoice
• Filled Service Completion Report
• Goods and Services Received Note (to be issued by From UFACO GARMENTS Ltd)
• Any other document as required in the relevant Purchase Order/Contract. (Delivery Notes )
• Distribution of documents will be confirmed against the Purchase Order/Contract. 

6. Proposal Evaluation 

The proposals shall be evaluated based on the submitted offers as well as vendor sent on email or submitted hard copy with all supporting documents (registrations trading license , VAT certificate , Taxes Clearance certificate ,RSSB certificate , Proof of CIT declaration and At least 3 previous references of  Completed service delivered ) all must be valided. The evaluation will involve consideration of several factors such as the following, but not limited to:

Delivery timeline per milestone

Profile of the company

Experience and Background of the company.

Cost calculations and it breaks down.

Proof of Payment of 15,000frw on Account of UFACO GARMENTS Ltd

Others support documents.

7. Tender Basis:

• All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
• Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Church World Service in writing. The answer to any question raised in writing by any bidder will be issued to that bidder. In some cases, Church World Service may choose to issue clarifications to all bidders. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Church World Service or its designated representative.

8. Supplier Eligibility

Suppliers may not apply, and will be rejected as ineligible, if they:

1. Are not registered companies.
2. Are bankrupt or in the process of going bankrupt.
3. Have been convicted of illegal/corrupt activities, and/or unprofessional conduct.
4. Have been guilty of grave professional misconduct.
5. Have not fulfilled obligations related to payment of social security and taxes.
6. Are guilty of serious misinterpretation in supplying information.

9. Additional Supplier eligibility criteria, if applicable,

1. Supplier must submit the registration company.
2. Profile of the company
3. Taxes Clearence Certificate
4. RSSB Certificate
5. Proof of payment CIT 2023
6. Proof of Payment of 15,000frw non refunded to the Account of UFACO /4022200041557 Opened in Equity
7. The sealed documentation must be submitted via email to the address (uwase@ufaco.top), with a copy sent to (info@ufaco.top), consolidated into one PDF file. Please ensure to mention the tender name: 'Provision of Internet Services Supplier' in the subject line."
8. If you fail to submit the file in PDF format, your documents will be rejected outright.
9. The deadline for submitting the documents is February 28th, 2024, at 11:00 a.m.
10. Site visits must be conducted by those who have purchased the tender document (all details regarding the visit are outlined in the tender document).

N.B: Tender documents will be provided upon receipt of payment confirmation sent to the email address mentioned above. They can also be obtained from the Procurement office during regular working hours from Monday to Friday. Alternatively, upon payment confirmation, they may be requested to be sent via email by the supplier.

Jean Isaac NDAYISENGA