Project Summary:

This project aims to establish a Clinical Trials Center of Excellence (CTCoE) across two selected trial sites in Rwanda, leveraging national and international public-private partnerships with Karolinska Institutet (KI), the International Vaccine Institute (IVI), the University of Global Health Equity (UGHE), and King Faisal Hospital Rwanda (KFH).

The CTCoE will provide an integrated framework for clinical research infrastructure, capacity building, and regulatory development across both sites, contributing to Rwanda’s transformation into a regional hub for clinical trials. The center will be prepared to conduct clinical trials across various fields, laying the foundation for interdisciplinary research aligned with Rwanda’s national priorities.

Position Overview:

The Project Coordinator will support the day-to-day operations of the CTCoE by coordinating administrative, logistical, and communication functions across project sites. Working closely with the Project Manager, the Coordinator will assist with procurement processes, training logistics, regulatory tracking, meeting organization, and documentation. This role ensures the smooth implementation of project activities and supports the CTCoE’s mission to strengthen Rwanda’s clinical research capacity.

Key Responsibilities:

• Support the Project Manager in executing infrastructure upgrades and procurement logistics.
• Coordinate training workshops, continuing professional development (CPD) sessions, and mentorship program schedules.
• Track project deliverables including GCP certifications, PhD/MSc trainee progress, and regulatory milestones.
• Maintain internal documentation systems, filing, M&E data entry, and inventory tracking.
• Assist with IRB submission logistics and communication with the Rwanda FDA and other agencies.
• Schedule, coordinate, and document meetings for the Executive and Scientific Committees.
• Facilitate communication with community engagement and ethics training teams.
• Prepare weekly and monthly progress reports for leadership and donors.
• Perform other research-related duties as assigned.

• Support the Project Manager in executing infrastructure upgrades and procurement logistics.
• Coordinate training workshops, continuing professional development (CPD) sessions, and mentorship program schedules.
• Track project deliverables including GCP certifications, PhD/MSc trainee progress, and regulatory milestones.
• Maintain internal documentation systems, filing, M&E data entry, and inventory tracking.
• Assist with IRB submission logistics and communication with the Rwanda FDA and other agencies.
• Schedule, coordinate, and document meetings for the Executive and Scientific Committees.
• Facilitate communication with community engagement and ethics training teams.
• Prepare weekly and monthly progress reports for leadership and donors.
• Perform other research-related duties as assigned.

• Bachelor’s degree in Public Health, Health Sciences, or a related field (Master’s degree preferred).
• Minimum of 2 years’ experience in research program support, coordination, or project administration.
• Familiarity with clinical trials, health research infrastructure, or global health programs preferred.
• Excellent organizational, communication, and multitasking skills.
• Strong interpersonal skills and attention to detail.
• Fluency in English and Kinyarwanda (French is an added advantage).
• Proficiency in MS Office Suite, Google Workspace, and project management software.