Procurement Officer
2025-06-30T11:54:32+00:00
Ruhango District (RUHANGO)
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https://www.ruhango.gov.rw/
FULL_TIME
Ruhango
Ruhango
00000
Rwanda
Public Administration, and Government
Management
2025-07-08T17:00:00+00:00
Rwanda
8
1:PsychometricTest
2:Written
3:Oral
Reports To
Director General
Job responsibilities
Core Responsibilities:
Procurement Planning:
Prepare and update the annual procurement plan in collaboration with hospital departments.
Ensure alignment of the plan with the hospital’s budget and strategic priorities.
Tendering and Bidding Process:
Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations.
Prepare bidding documents, request for quotations, and tender notices.
Participate in evaluation committees for supplier selection.
Contract Management:
Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements.
Ensure contract execution according to specifications, timelines, and budgets.
Purchase Orders and Acquisitions:
Prepare and issue purchase orders after approvals.
Ensure timely acquisition and delivery of goods, services, and works.
Vendor Management:
Maintain and update a database of qualified suppliers.
Evaluate vendor performance based on quality, delivery time, and cost.
Stock and Inventory Coordination:
Work closely with the storekeeper and pharmacy to monitor stock levels.
Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies).
Record-Keeping and Reporting:
Maintain accurate and organized procurement files and documentation.
Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies.
Compliance and Ethics:
Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines.
Promote transparency, accountability, and fairness in procurement processes.
Coordination with Stakeholders:
Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters.
Support external audits and respond to queries from oversight institutions.
Continuous Improvement:
Identify opportunities to optimize procurement processes and reduce costs.
Stay updated with new procurement laws, procedures, and technologies.
Reporting Line:
Reports to: Hospital Director General or Administrative Director
Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
1:PsychometricTest 2:Written 3:Oral Reports To Director General Job responsibilities Core Responsibilities: Procurement Planning: Prepare and update the annual procurement plan in collaboration with hospital departments. Ensure alignment of the plan with the hospital’s budget and strategic priorities. Tendering and Bidding Process: Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations. Prepare bidding documents, request for quotations, and tender notices. Participate in evaluation committees for supplier selection. Contract Management: Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements. Ensure contract execution according to specifications, timelines, and budgets. Purchase Orders and Acquisitions: Prepare and issue purchase orders after approvals. Ensure timely acquisition and delivery of goods, services, and works. Vendor Management: Maintain and update a database of qualified suppliers. Evaluate vendor performance based on quality, delivery time, and cost. Stock and Inventory Coordination: Work closely with the storekeeper and pharmacy to monitor stock levels. Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies). Record-Keeping and Reporting: Maintain accurate and organized procurement files and documentation. Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies. Compliance and Ethics: Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines. Promote transparency, accountability, and fairness in procurement processes. Coordination with Stakeholders: Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters. Support external audits and respond to queries from oversight institutions. Continuous Improvement: Identify opportunities to optimize procurement processes and reduce costs. Stay updated with new procurement laws, procedures, and technologies. Reporting Line: Reports to: Hospital Director General or Administrative Director Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
1:PsychometricTest 2:Written 3:Oral Reports To Director General Job responsibilities Core Responsibilities: Procurement Planning: Prepare and update the annual procurement plan in collaboration with hospital departments. Ensure alignment of the plan with the hospital’s budget and strategic priorities. Tendering and Bidding Process: Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations. Prepare bidding documents, request for quotations, and tender notices. Participate in evaluation committees for supplier selection. Contract Management: Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements. Ensure contract execution according to specifications, timelines, and budgets. Purchase Orders and Acquisitions: Prepare and issue purchase orders after approvals. Ensure timely acquisition and delivery of goods, services, and works. Vendor Management: Maintain and update a database of qualified suppliers. Evaluate vendor performance based on quality, delivery time, and cost. Stock and Inventory Coordination: Work closely with the storekeeper and pharmacy to monitor stock levels. Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies). Record-Keeping and Reporting: Maintain accurate and organized procurement files and documentation. Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies. Compliance and Ethics: Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines. Promote transparency, accountability, and fairness in procurement processes. Coordination with Stakeholders: Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters. Support external audits and respond to queries from oversight institutions. Continuous Improvement: Identify opportunities to optimize procurement processes and reduce costs. Stay updated with new procurement laws, procedures, and technologies. Reporting Line: Reports to: Hospital Director General or Administrative Director Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
1:PsychometricTest 2:Written 3:Oral Reports To Director General Job responsibilities Core Responsibilities: Procurement Planning: Prepare and update the annual procurement plan in collaboration with hospital departments. Ensure alignment of the plan with the hospital’s budget and strategic priorities. Tendering and Bidding Process: Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations. Prepare bidding documents, request for quotations, and tender notices. Participate in evaluation committees for supplier selection. Contract Management: Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements. Ensure contract execution according to specifications, timelines, and budgets. Purchase Orders and Acquisitions: Prepare and issue purchase orders after approvals. Ensure timely acquisition and delivery of goods, services, and works. Vendor Management: Maintain and update a database of qualified suppliers. Evaluate vendor performance based on quality, delivery time, and cost. Stock and Inventory Coordination: Work closely with the storekeeper and pharmacy to monitor stock levels. Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies). Record-Keeping and Reporting: Maintain accurate and organized procurement files and documentation. Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies. Compliance and Ethics: Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines. Promote transparency, accountability, and fairness in procurement processes. Coordination with Stakeholders: Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters. Support external audits and respond to queries from oversight institutions. Continuous Improvement: Identify opportunities to optimize procurement processes and reduce costs. Stay updated with new procurement laws, procedures, and technologies. Reporting Line: Reports to: Hospital Director General or Administrative Director Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
No Requirements
JOB-68627af8cae9c
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
Jobs at:
Ruhango District (RUHANGO)
Deadline of this Job:
Tuesday, July 8 2025
Duty Station:
Ruhango | Ruhango | Rwanda
Summary
Date Posted: Monday, June 30 2025, Base Salary: Not Disclosed
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JOB DETAILS:
1:PsychometricTest
2:Written
3:Oral
Reports To
Director General
Job responsibilities
Core Responsibilities:
Procurement Planning:
Prepare and update the annual procurement plan in collaboration with hospital departments.
Ensure alignment of the plan with the hospital’s budget and strategic priorities.
Tendering and Bidding Process:
Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations.
Prepare bidding documents, request for quotations, and tender notices.
Participate in evaluation committees for supplier selection.
Contract Management:
Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements.
Ensure contract execution according to specifications, timelines, and budgets.
Purchase Orders and Acquisitions:
Prepare and issue purchase orders after approvals.
Ensure timely acquisition and delivery of goods, services, and works.
Vendor Management:
Maintain and update a database of qualified suppliers.
Evaluate vendor performance based on quality, delivery time, and cost.
Stock and Inventory Coordination:
Work closely with the storekeeper and pharmacy to monitor stock levels.
Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies).
Record-Keeping and Reporting:
Maintain accurate and organized procurement files and documentation.
Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies.
Compliance and Ethics:
Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines.
Promote transparency, accountability, and fairness in procurement processes.
Coordination with Stakeholders:
Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters.
Support external audits and respond to queries from oversight institutions.
Continuous Improvement:
Identify opportunities to optimize procurement processes and reduce costs.
Stay updated with new procurement laws, procedures, and technologies.
Reporting Line:
Reports to: Hospital Director General or Administrative Director
Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
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