Summary
Date Posted: Friday, January 05 2024, Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities as Procurement Officer:
Procurement & HR Officer is responsible for managing every aspect of the employment process, including, orientation, and training of new staff members, and:
• Prepare the annual procurement plan in consultation with various units to project the institution's purchasing needs.
• Execute procurement plan ensuring timely preparation of terms of reference and publications.
• Ensure proper contract administration, participating in contract negotiation and overseeing contract completion and execution.
• Ensure compliance to procurement laws/procedures and regulations, submitting periodic reports to management.
• Elaborate and implement the procurement plan for Haguruka, and produce consolidated reports thereof.
• Receive and safeguard bids, obtain approval of the tender award from the Internal Tender Committee, publish the results of the tendering process and accordingly notify bidders.
• Prepare contracts for tender winners.
• Serve as Secretary to the Internal Tender Committee.

Responsibilities as HR Officer:
• Recruiting and interviewing potential applicants on experience, skills, and education
• Drawing up plans for future personnel hiring procedures and goals
• Performing administrative tasks
• Overseeing employee health and safety procedures.
• Organizing and managing new employee orientation, on-boarding, and training programs
• Updating job requirements when needed
• Contacting applicants’ references
• Explaining and providing information on employee benefits, programs, and education
• Maintaining employee records and paperwork
• Answering employee questions and addressing employee concerns with organization.

Requirements:
Qualifications and experience below are required from any candidate:
• Bachelor degree in Procurement or related field,
• 1-3 years working as Procurement and HR officer
• Skilled in Microsoft word, excel, PowerPoint,
• Strong alignment with Haguruka mission, vision and values
• Working experience with National Non-Governmental organization it is an added value

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Interested Candidates should submit a one-page cover letter and curriculum vitae with two names of referees, copy of degree, and other academic qualifications to info@haguruka.org.rw . as one single PDF attachment:
• Note:
• The deadline is January 8, 2024 at 5:00 pm
• The subject of the email should be, [Position title] Application: [Your Name]
• Only shortlisted candidates will be contacted;
• Applications from female candidates are highly encouraged
• Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse, and Sexual Harassment:
• “Haguruka is committed to Safeguarding its Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including the Code of Conduct) which outline the expected behavior and the responsibility of all staff, consultants, and other organizational representatives. Any candidate offered a job by Haguruka will be expected to sign Haguruka’s Safeguarding Policies. All suspicions and allegations of sexual exploitation harassment and abuse will be taken seriously and responded to swiftly”
• Done at Kigali on December 29, 2023
• Ninette Umurerwa
• Executive Secretary


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