Vacancy title:
Personal assistant to the Executive office

Jobs at:
Master steel Ltd

Deadline of this Job:
June 10, 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
Master steel Ltd is currently recruiting for the position of Personal assistant to the Executive office, at the steel factory located at Gahanga Sector-Kicukiro District.
Number of position : One
Department: Administration

DUTIES AND RESPONSIBILITES

• To provide a comprehensive secretarial and administration service to the Executive office across the range of work.
• To participate in the development, maintain and review administration systems to achieve maximum efficiency.
• To maintain and organize the executive office diary, filing system and all other relevant areas as necessary.
• To support the Executive office projects, proposals, bids, etc. through research, consultation, and team management.
• To draft speeches, articles, briefings, and project proposals as requested by the Executive Office.
• To professionally represent the organization at sector networking events.
•  To facilitate meetings, schedule meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so.
• To co-ordinate Board member travel arrangements.
• To compile Board papers and ensure they are sent in good time for meetings.
• To circulate reports, minutes and agendas for Board meetings.
• To be responsible for receiving inquiries and providing an effective referral service to service users.
• To maintain the complaints file and ensure all complaints are responded to within target timescales.
• To ensure the effective management and update of all relevant databases.
• To liaise positively and professionally with colleagues and visitors;
•  To be amiable, professional and approachable at all times.
• Any other duties commensurate with the accountabilities of the post.

JOB REQUIREMENTS

• Bachelor degree in International relations, Business administration or Communication.
• 2years previous experience in a similar role.
• Excellent IT Skills, including the use of Microsoft packages i.e. Word, Excel, Powerpoint, and Access.
• Strong interpersonal skills with an approachable personality.
• Excellent letter writing and organizational skill.
• Clear understanding of confidentiality.
• Ability to work under pressure to agreed deadlines and adapt to change.
• The ability to pay high attention to detail.
• Ability to work in a flexible manner – out of hours as required.
• Excellent written English, French and the ability to communicate at all levels.
• Ability to represent the company externally with key stakeholders.

Nature of contract
Permanent with six months of probation period.

Job application procedure
Interested candidates are required to send their CVs and application letters to info@mastersteel.co  or submit a physical application letter with detailed curriculum vitae with three referees at Master Steel Ltd offices located in Gatenga-Kicukiro District, not later than June 10, 2018