Vacancy title:
Operations Officer

Jobs at:
Miracle Corners – Rwanda (MCR)

Deadline of this Job:
16th, July, 2018.

Duty Station:
Nyamata, Rwanda

JOB DETAILS:
Miracle Corners Rwanda (MCR) is a non-profit making organization founded by Miracle Corners of the World (MCW); an American –based non- profit organization with the vision of “Communities throughout the world achieve greater level of education, improved health and increase economic security; and the mission “To address communities’ pressing needs by empowering current leaders and readying leaders of tomorrow.
Website: http://www.mcwglobal.org

GENERAL ROLE DESCRIPTION
The MCR Operations Officer will work closely with the MCR Country Manager to oversee the day-to-day activities of the organization, specifically to ensure adherence to financial and administrative procedures, accurate filing and organizational systems are in place and compliance with donor and government requirements. The Operations Coordinator is a full time, fixed term (1 year) position which will report to the MCR Country Manager.

RESPONSIBILITIES

Administration:

• Coordinate the recruitment process and registering students for centre activities;
• Participate in the development and implementation of the centre’s community outreach plan;
• Coordinate and maintain program schedule for the centre considering the use of classroom space for all programme activities;
• Maintain an up-to-date fixed asset register and inventory for all equipment;
• Oversee general centre maintenance (regular cleaning and repairs);
• Ensure the centre is open in the morning working hours and closed after working hours;
• Receive and attend to the Visitors;
• Maintain up-to-date HR files for all employees;
• Ensure timesheets are accurately kept and filed;
• Assist Country Manager in carrying out tasks to ensure compliance with donor and government requirements;
• Support the Country Manager in the ensuring the timely submission of returns and annual registration requirements.

Finance:

• Ensure monthly time sheets are submitted to Regional Finance Manager to allow for timely payroll processing;
• Oversee timely payments of monthly expenses (electricity, utilities, etc.);
• Review payment requests and prepare checks for approval by the Country Manager, ensuring that supporting documents are sufficiently provided to make payments;
• Maintain a ledger of financial transactions at the Centre including revenue and expenses;
• Collect and Issue receipts for all transactions at the Centre;
• Collect any revenue generated from community centre programs and income generating activities pursuant to set finance policies;
• Manage petty Cash;
• Provide weekly and monthly reports to the Country Manager;
• Work closely with the Regional Finance Manager to ensure MCR is complying with local regulations as well as organizational policies, as well as creating, updating and maintaining
• Perform any other related duties as assigned.
  Misc.:
• Provide logistical support visiting staff, partners, and donors in the country on certain occasions.

Requirements:
The requirements listed below are representative of the professional qualifications, knowledge, skills, experience and/or abilities required to successfully perform this job:

• Bachelor`s degree in Accounting, Finance or other Professional equivalent qualifications.
• 3-5 Years working experience in accounting and bookkeeping.
• Excellent knowledge of keeping payments order books as well as chequebooks
• Excellent knowledge in verifying and preparing cheques and payments voucher
• Excellent knowledge in preparing financial reports.
• Excellent knowledge in keeping all accounting documents in a safe and orderly manner.
• Performing all accounting functions in accordance with international accounting standards, procedures and policies.
• Should have excellent Interpersonal skills, communication skills; problem-solving skills, teamwork skills, Analytical skills and multi-tasking skills.
• Must be proficient with English and Kinyarwanda languages in both spoken and written. French would be an added asset.
• Excellent knowledge in setting up and using Quickbooks
• Experience working with local government and regulatory authorities in Rwanda;
• Ability to gather, evaluate and present information effectively to employees, management and a Board of Directors and make actionable recommendations; strong written and oral presentation skills;
• Ability to think conceptually and deal decisively with practical matters in a proactive manner that reduces financial risk to the organization;
• Proven ability and willingness to work independently, prioritize and hold oneself accountable;
• Strong mastery of Google Drive and Microsoft Office, particularly Word and Excel;
• Fluency in English and Kinyarwanda required. Knowledge of French is favorable.

Job application procedure
please email the following to africaprograms@mcwglobal.org not later than 16th,july 2018.
1. Letter of interest;
2. CV/Resume; and
3. References.
Compensation:
Compensation will be commensurate with experience.
www.mcwglobal.org