Summary
Date Posted: Tuesday, December 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
The USAID-funded WASH-FIN 2 project, implemented by Tetra Tech International Development (International Development Jobs - Tetra Tech), is currently accepting applications for an Office and HR Manager. This is a full-time position with an expected duration through June 2027 and will be based in Kigali, Rwanda.
Position Description: USAID’s Water, Sanitation and Hygiene Finance (WASH-FIN 2) is a five-year program implemented by Tetra Tech. This global flagship water and sanitation finance activity aims to mobilize US $375 million by 2027 for climate-resilient water and sanitation services and strengthen at least 165 sector institutions and service providers. WASH-FIN 2 will mobilize funds from a mix of private investments, government appropriations, and user fees, and implementation will focus on addressing bottlenecks in the enabling environment, including policy, legal, and regulatory challenges. WASH-FIN 2 is working to achieve these objectives by:
• Strengthening Governance and increase public funding for water and sanitation services.
• Improving Performance of water and sanitation service providers by enhancing climate resilience and financial, management and operational efficiency.
• Mobilizing Finance by providing project preparation, transaction advisory and facilitation services for public and private finance; and
• Advancing Global Learning and Partnerships through improved coordination and knowledge sharing.
The Office and HR Manager will be responsible for the day-to-day management of the WASH-FIN 2 Kigali office which will involve maintaining office management systems, managing facilitation of events and workshops, handling procurement processes and assisting with Human Resources Management.

Responsibilities:
• Responsible for the day-to-day management of the WASH-FIN 2 office in Kigali;
• Establish and maintain effective office information management systems including files, hardware, software, and technical support;
• Support and supervise the facilitation of special events, staff meetings and workshops as requested;
• Support the finance department in ensuring up-to-date invoicing from vendors on service agreements e.g. Internet, Security, etc.;
• Administer to the efficient utilization and maintenance of project resources, including vehicles, IT and office equipment and furnishings, and any other physical assets purchased by or assigned to the project;
• Coordinate logistical support for flights, travel, conferences, meetings and training, and workshops;
• Supervise Administrative Assistant and coordinate the tasks of Drivers (under transportation service agreements), office cleaning staff, security and other support personnel as assigned by the Admin and Finance Manager;
• Supervise and ensure the maintenance and proper hard and soft copy filing of work, leave, sick records and prepare related reports as directed by the Rwanda Country Team Leader (CTL) and/or Senior Operations Manager for Rwanda;
• In consultation with the Rwanda CTL and Senior Operations Manager for Rwanda, develop and maintain office policy and procedural manuals for all staff;
• Prepare contracts for Tetra Tech’s employees, consultants, and short-term assistants;
• Prepare and implement procedures for procuring goods and services consistent with all relevant USG and Tetra Tech policies and procedures; and
• Perform other operational duties as requested by the Rwanda Team Lead and/or Operations backstop.

Minimum Qualification Requirements:
• Minimum bachelor’s degree or a certificate in a related field; 5 years of directly relevant work experience may substitute for a university degree;
• Minimum of five (5) years of work experience in a similar position required;
• Experience managing at least 2 support staff and establishing and maintaining effective office information management systems including files, hardware, software, and administrative support;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project team;
• Excellent command of English language is required; and
• Rwandan nationals are strongly encouraged to apply.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

To be considered, please submit the following:
• Cover Letter
• CV in reverse chronological format
Apply online at: https://tetratech.referrals.selectminds.com/jobs/office-manager-for-washfin-2-project-44185 

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