Vacancy title:
Office Caretaker

[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]

Jobs at:
Partners In Health ( PIH )

Deadline of this Job:
Friday, June 6 2025

Duty Station:
Butaro | Kigali | Rwanda

Summary
Date Posted: Wednesday, May 7 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Position Overview

The Office Caretaker is responsible for supporting the day-to-day operations of campus office spaces, ensuring cleanliness, organization, and hospitality. This role includes maintaining office areas, preparing for meetings, and supporting all executive offices on campus. The Office Caretaker is required to reside full-time in Butaro, including availability on some weekends for special events.

Key Responsibilities

• Ensure office kitchenettes, offices, and meeting rooms are cleaned and maintained by 7:00 AM daily, before staff arrival.
• Maintain meeting rooms before and after use to ensure cleanliness and readiness.
• Coordinate with security and hospitality team to ensure proper check-in of all guests.
• Support the Dean and Vice Chancellor throughout the day in their office wing, including on weekends during special events.
• Wash and organize all used kitchenware in the Dean/VC’s wing and staff/faculty offices.
• Ensure a consistent supply of coffee, tea, water, and condiments in all office kitchenettes throughout the day.
• Supervise and maintain the kitchen supplies (coffee, milk, water and others)
• Assist with catering services during meetings and events.
• Turn off lights in meeting rooms and offices at the end of the day and during periods of non-use.
• Organize and manage office and cleaning supply cabinets at the start and end of each day.
• Monitor and request restocking of supplies from the warehouse as needed for all relevant campus areas.
• Coordinate with cleaning contractors to ensure daily cleaning of all spaces, proper waste disposal, curtain and window maintenance, etc.
• Notify management of any deficiencies or repair needs.
• Follow all health and safety regulations consistently.
• Support with basic administrative tasks such as printing, laminating, and delivering documents.
• Ensure all classrooms are clean and organized at the start, middle, and end of each day.
• Participate in campus inspections and follow up on assigned action items.
• Assist other departments as needed, including faculty, hospitality, and operations, especially during event preparation and execution.
• Perform any other duties as assigned by the supervisor.

Minimum Requirements:

• Completion of Senior 6 (A-level) education or equivalent
• Basic computer and IT skills
• Proficiency in spoken and written English
• Residency in Butaro is an added advantage
• Female candidates are strongly encouraged to apply

Work Hours: 8

Experience in Months: 24

Level of Education: high school

Job application procedure

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