Ref. N^o................................../AEE/ADM/2024 Kigali, August 5^th, 2024

INVITATION FOR EXPRESSION OF INTEREST FROM PARTIES OR INDIVIDUALS TO SUBMIT A BID FOR THE LEASE OF A COMMERCIAL BUILDING IN GATSIBO DISTRICT, KIRAMURUZI SECTOR.

PROPERTY LEASE CALL FOR EXPRESSION OF INTEREST.

The call invites eligible companies/ Individuals to submit their expression of interest to rent a house constructed in Kiramuruzi sector in Gatsibo District. The expression of interest package should be submitted to AEE-Rwanda at Gishushu Head Office (opposite Gasabo District Office) latest by September 16^h, 2024 at 10:00 am.

TENDER SUMMARY

BID SUBMISSION GUIDELINES

Format and Content of Bids.

Bidders are REQUIRED to adhere to the format and content instructions provided in the table below. Non-compliance with the submission format and content may result in disqualification of your bidTop of Form

 Bottom of Form

Submission and Handling of Bids.

• Bids are to be delivered by hand delivery/courier in a sealed envelope at the above mentioned.
• In order to be considered, the original bid must be received at the above address or number (as applicable) no later than the submission deadline. Bidders are solely responsible to ensure the timely receipt of their bids and to the right person. Bids received after the date and time required will generally not be considered unless no other bids were received, or a confusion of the date and time of submission has been noticed.
• Bids must follow the format and content described in above section. Incomplete bid or bids which do not follow the submission guidelines may be disqualified from consideration. Each bid must include a manually signed, stamped fully bounded papers of which one is original copy of the Bid valid for ninety (90) days after the bid reception date.
• Bids will be opened in public on the Public Opening Date and Location as mentioned above.
• Once opened, bids will be held secure and intact. Reasonable efforts will be made to protect them from loss, alteration, or any unauthorized person.

TECHNICAL SPECIFICATIONS

PROPERTY DETAILS

Basement Floor:

• A self-contained room with a balcony, measuring 4.70 meters by 4.80 meters.
• A single room, measuring 4.70 meters by 3.40 meters
• Another single room, measuring 3.40 meters by 5.90 meters
• The basement floor includes four public toilets and four urinals
• Stores
• Total rooms: 3`

Ground floor

• One self-contained room with a balcony, measuring 4.70 by 4.80 meters, suitable for office use
• A single room measuring 4.70 by 3.40 meters, ideal for office space
• Another single room measuring 3.40 by 5.90 meters, suitable for office use
• Five retail shops near the road, each measuring 3.73 by 5.85 meters; these rooms can be extended as there are no partition walls
• The ground floor includes four public toilets and four urinals
• Total rooms: 8

First Floor

• One self-contained room with a balcony measuring 4.70 by 4.80 meters, suitable for office use
• One single room measuring 4.70 by 3.40 meters, ideal for office space
• One single room measuring 3.40 by 5.90 meters, suitable for office use
• Five retail shops near the road measuring 3.73 by 5.85 meters each, with the possibility of extending as there are no partition walls
• The first floor includes four public toilets and four urinals
• Total rooms: 8

Additional descriptions:

• The building is equipped with security cameras
• Fire extinguishers are provided to mitigate fire hazards
• Each part of the building has its own electrical meter
• The building is situated 200 meters from the main road in Kayonza Nyagatare, near Kiramuruzi Bus Park

Building Amenities: The building has the following amenities

• Parking for 15 cars (front parking), behind space, rain water harvesting tank and security fence

Technicians have carefully reviewed these technical specifications and has determined that they do not show a justified preference for any potential occupant. We will then sign a contract with the selected bidder/company.

STANDARD PROVISIONS

Definitions and Headings.

Except as otherwise specifically provided herein, all time periods specified shall be consecutive calendar days. The term “Tender Package” refers to the entire document, including all attachments thereto. Any headings contained in the text of the Tender Package are for reference only, and do not alter, limit, or waive the content of the full provisions.

Bid Format

Bids should include the following information:

• Bidders’ information (full address)
• Lease term/period
• The size of the rented space
• Rental / Occupation financial offer
• Security deposit
• Move in date
• Payment terms

Supporting documents

• RDB Certificate,
• VAT Certificate
• Tax Clearance Certificate
• Proof of EBM usage/invoice

Eligibility Criteria

• Financial Stability
• Business or Personal Use Compatibility
• Lease Duration and Terms
• The size of the rented spaceLegal Compliance
• Insurance Coverage
• Maintenance and Upkeep
• Tenant Reputation and Background
• Communication and Accessibility

Terms, Conditions and Evaluation Criteria

• Lease Duration
• The size of the rented space
• Rent Amount and Payment Terms
• Security Deposit
• Use of Premises /Type of business

Miscellaneous Provisions: What are client’s expectations or requirements from the landlord? This section will cover additional details and practical matters to ensure the agreement is implemented smoothly.

NOTE: Schedule for facility Visit at Gatsibo, Kiramuruzi Sector: Prospective bidders will conduct a field visit from September 11^th and 12^th, 2024.

Done at Kigali, on 05/09/2024.

Jackie Dusabe

Procurement and Logistics Manager

AEE – Rwanda