Vacancy title:
Human Resource Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]

Jobs at:
Save the Children

Deadline of this Job:
Wednesday, September 3 2025

Duty Station:
Kigali | Kigali | Rwanda

Summary
Date Posted: Thursday, August 21 2025, Base Salary: Not Disclosed

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JOB DETAILS:

ROLE PURPOSE:

The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Head of HR

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Recruitments (From Low level positions to Coordinator)

• Sorting of job applications (Hard and Soft copies)
• Contacting shortlisted candidates and preparing interview schedules
• Support in initial screening and longlisting as requested
• Sitting in interviews for interns and Assistants as required
• Supporting in reference checks
• Vetting for all new staff, Consultants, Casuals and Volunteers
• Filing of recruitment documents and ensuring staff files and recruitment files are complete.

Staff Induction

• Assist in orientation and induction by scheduling and printing materials
• Ensure that new staff receive induction pack and understand its contents
• Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
• Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
• Orientation of new staff to the office environment
• Keeping an updated tracker of staff induction

Filing and documentation

• Filing of all general HR related correspondence
• Work with the HR officer to ensure all personnel files are up to date.
• Identify the gaps in the personal files and collect all missing documents from staff
• Provide files for audit purpose when need be

Invoices

• Preparation of Request for payments for various invoices
• Following up with finance to ensure the invoices are settled

HRIS & Effort Reporting Support

• Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically:  supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
• With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
• Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance

Perform any other related tasks as may be assigned to them

• Support to Admin as and when needed 

QUALIFICATIONS 

• University degree or Higher Diploma in HR or Business administration

EXPERIENCE AND SKILLS

Essential:

• Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required.
• Excellent computer skills especially in MS Excel spreadsheets and MS Word
• High level of integrity/confidentiality and ability to work as part of a professional team

Desirable:

• Excellent communication skills
• Excellent interpersonal and written and oral communication skills

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Click here to apply

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