Summary
Date Posted: Sunday, August 21, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
• Assist the management in the day-to-day operations of the HR & Administration;
• Assist in the Development, review, improvement and implementation of HR and administrative systems, policies and procedures as required.

Key Responsibilities
• Assist the management in the day-to-day operations of the HR & Administration.
• Develop, review, improve and implement HR and administrative systems, policies and procedures as required.
• Maintain records related to grievances, performance reviews, and disciplinary actions to ensure the correct and timeous handling of such matters in terms of Lancet policy and legislation.
• Assist with queries pertaining to HR Services and direct queries to the management to ensure that queries are resolved within the 48-hour turnaround time.
• Orienting new employees to the organization (workstation, administrative procedures, setting up a designated log-in etc.
• Provide logistical support regarding recruitment and selection (reference and background checks, regretting of unsuccessful candidates) of candidates for various positions to ensure facilitation of the recruitment function
• Contributes to the HR Services department’s projects to ensure effective implementation of projects.
• Assist in providing data for the preparation of HR management reports.
• Assist in the implementation and maintenance of quality standards (ISO) within the department.
• Organize the maintenance of departmental records to ensure complete accuracy, confidentiality, and accessibility.
• Performs general administration roles within the organization.
• Checks and records new employee packs ensuring that all relevant documentation has been compiled and submits timeously to HR Support to ensure that the payrun deadline is met.
• Receives disciplinary outcomes from the attorneys/lawyer via email and assists with preparation of outcomes to be sent to HODs where applicable.
• Maintain a positive working relationship with all staff
• Assist the exit interviews and ensure all termination paperwork is completed
• Assist the organization in the renewal of staff medical insurance and other relevant insurances
• Compile monthly reports and spreadsheets for the management such as Staff attendance, Annual leave management, Overtime management.
• Assist in the recruitment process: Posting job adverts, receiving job applications, Schedule job interviews and filing interview records as directed by the management.
• Plan, schedule and promote office events such as meetings, conferences, interviews, orientations and training sessions as guided by the management.

Competencies Required for the Job
• Analytical skill
• Assertiveness
• Communication
• Customer orientation
• Drive (includes energy and stamina) linked to achievement motivation
• Ethical behaviour
• Interpersonal skills
• Objective mind-set
• Organisational awareness
• Self-management
• Stress management
• Sustained attention (focus)
• Verbal comprehension
• Labor law interpretation
Relevant Job Knowledge
• Application and analysis of legislative and statutory requirements pertaining to labor, education, training and skills development.
• Performance management knowledge.

Education& Qualification
• Bachelor’s degree from a reputable university in the HR or Law related fields
• Prior experience in HR and Administration
• Fluent spoken and written English and French
• Ability and willingness to learn on the job
Required Experience
2-4 Years Relevant Working Experience.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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