Summary
Date Posted: Monday, December 28, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Oryx Oil Musozi Limited, a leading Oil and Gas Company in Rwanda is looking for dynamic self –driven and highly creative personalities to join the team. If you have what it takes, we would like to hear from you. Please select a position that best fits your profile below and send us your application by 11th January 2021 Kindly indicate the job title that you are applying for.
Job title: Front Office Assistant
Department: Administration
Reports to: Administration & PA to MD
Responsible for: Managing the front office .

Tasks and outputs
• Switch board operations- Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel and department
• Reception duties; welcoming visitors, signing visitors’ book, serving refreshments
• Schedule Appointments
• Directs visitors by maintaining employee and department directories.
• Keep a safe and clean reception area by complying with procedures, rules, and regulations.
• Receive all incoming mail- open and date stamp all general correspondence and route them to relevant departments
• Maintains security and telecommunications system
• Coordinate banking
• Dispatch outgoing cheques
• Notify appropriate couriers of all pick ups
• Organize and Maintain files and records; update when necessary
• Perform inventory of office supplies and order what is needed
• Assist the sales department in processing of orders
• Assist the Admin Assistant and other staff as requested

Key Skills and Competencies
• Communication Skills both verbal & written and interpersonal skills
• Computer skills: Email, Microsoft Office, Excel
• Customer Service
• Attention to detail
• Multi-tasking
• Technology Skills

Minimum qualifications
• A Bachelor’s Degree preferably in business administration / Management or in related field in a reputable university
• Relevant professional diploma will be an added advantage;
• At least 1 years of experience in a multinational company

Job Education Requirements: Not Specified

Job Education Experience: Not Specified

Work Hours: 8

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