Summary
Date Posted: Wednesday, September 18 2024, Base Salary: Not Disclosed

JOB DETAILS:
PRIMARY PURPOSE OF THE POSITION:
Carries outbuildings and accommodation management, building maintenance, catering, facility budgets, managing third-party contractors, and ensuring the health, safety, and well-being of a workplace’s occupants.

PRIMARY DUTIES & RESPONSIBILITIES
• Develop and build positive relationships with company staff, rental property owners, vendors, and suppliers.
• Responsible for all the daily activities associated with the site offices and accommodation housing
• Manage housing cleaning and catering service, prepare and manage external procurement requests, and complete local purchases.
• Manage incoming bill payments and rental property owners' expectations.
• Prepare and coordinate local purchases of food, condiments, consumables, and cleaning supplies.
• Prepare weekly and monthly cost reports and forecasts.
• Responsible for vehicles, drivers, cleaners, cooks, assistants, and other staff under their control associated with the daily office and housing of company employees.
• Act as a coach to subordinates, identify their training and career development, recommend training courses, and follow-up on their personnel records such as timesheets, discipline, vacations, leaves, and absenteeism.
• Supervise subordinate staff, assign work activities, monitor performance, and review results.
• Ensure staff are aware of policies and procedures
• Plan staff rotas.
• Facilitate staff development
• Deal with any HR-related issues and ensure health and safety processes are followed by all staff
• Responsible for coordinating and completing all general maintenance.
• Review and negotiate contract terms and conditions for rental property.
• Actively promoting a safe working environment in all housing and office locations.
• Maintaining a high level of cleanliness and hygiene in food preparation and storage areas. Periodic inspections are to be completed, and reports/checklists are completed for auditing purposes.
• Manage, coordinate, and plan the allocation of accommodation for permanent residents and visitors.
• Perform other job-related duties as assigned.

REQUIREMENTS
Education & Professional Experience:
• Minimum bachelor’s degree in business or Facilities management, or other associated qualification.
• Minimum of 8 years in a similar role.
• Experience in hospitality and residential management
• Demonstratable experience in managing and coordinating catering and food preparation services.
• Demonstratable knowledge of general facilities maintenance.
• Ability to work in Karongi district.

SKILLS
• Business management skills
• Knowledge of relevant policies and procedures (such as contract, housing or employment law, health and safety, cleanliness practices and waste management) is an advantage.
• Strong communication skills
• Contracts and project management skills
• Subcontractor management skills
• The ability to motivate people, delegate tasks, and work as part of a team
• IT skills and familiarity with databases and spreadsheets for data analysis, and good knowledge of MS Office and 365
• Financial planning and budget management skills
• Supervisory or leadership skills
• Ability to remain diplomatic and pleasant, think on your feet, and remain calm in a crisis
• Flexibility and adaptability with good organizational skills
• Ability to work under pressure and to solve problems
• Attention to detail and accuracy

Work Hours: 8

Experience in Months: 96

Level of Education: Bachelor Degree

Job application procedure
• Submission of applications – to include combined in one folder 1 page Cover letter, an updated CV (maximum three pages), and names, titles, and contacts of three professional referees - should be submitted via the "apply button" below with the position applied for clearly indicated in the subject line. The deadline for submission of applications is 27th September 2024 at 17:00hrs.

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