Vacancy title:
Executive and Administrative Assistant

[Type: FULL_TIME, Industry: Professional Services, Category: Admin & Office]

Jobs at:
ASA International

Deadline of this Job:
Wednesday, October 1 2025

Duty Station:
Rwanda | Kigali | Rwanda

Summary
Date Posted: Friday, September 19 2025, Base Salary: Not Disclosed

Similar Jobs in Rwanda
Learn more about ASA International
ASA International jobs in Rwanda

JOB DETAILS:

The Executive & Administrative Assistant to the CEO provides high-level strategic and administrative support, ensuring optimal time management, effective communication, and operational efficiency. This role requires exceptional discretion, organizational acumen, and emotional intelligence to manage complex priorities, sensitive information, and executive-level engagements. The Assistant serves as a trusted liaison, enabling the CEO to focus on strategic leadership and organizational growth.

Duties and Responsibilities.

Executive Support

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and official documents
• Record meeting minutes, track action items, and ensure timely follow-up
• Screen, prioritize, and respond to emails, calls, and inquiries directed to the CEO
• Handle confidential information with discretion and uphold professional standards

Administrative Support

• Organize meetings, workshops, and board sessions, including logistics and documentation
• Maintain structured filing systems (electronic and physical) for the CEO’s office
• Coordinate internal communications between the CEO, management, and staff
• Ensure timely submission of departmental reports and updates to the CEO
• Liaise with internal departments and external partners to support organizational initiatives
• Monitor progress on strategic directives and assist in tracking key initiatives
• Conduct background research and prepare briefing materials for CEO engagements
• Support fundraising, partnership development, and donor reporting activities as required

Key Relationships

• Internal: CEO, Senior Management Team, Department Heads, Staff
• External: Clients, Partners, Donors, and other strategic stakeholders

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Finance, Communication, or a related field (Master’s degree is an advantage)
• Minimum of 3–5 years’ experience in executive-level administrative support, preferably within the financial services or microfinance sector
• Strong organizational and time-management skills with the ability to multitask effectively
• Excellent written and verbal communication skills in English and the local language
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
• High level of integrity, confidentiality, and professionalism

Core Competencies

• Professionalism: Demonstrates discretion, tact, and accountability
• Communication: Strong writing, presentation, and interpersonal skills
• Organization & Time Management: Effectively prioritizes and meets tight deadlines
• Problem-Solving: Anticipates challenges, proposes solutions, and takes initiative
• Stakeholder Management: Builds and maintains productive relationships with internal and external partners

Performance Indicators (KPIs)

• Timely and accurate preparation of CEO correspondence, reports, and schedules
• Effective coordination and follow-through on CEO directives
• Positive feedback from the CEO, staff, and key stakeholders
• Adherence to confidentiality, governance standards, and organizational policies

Salary & Benefits:

• Market conforms salary and employment conditions.
• In-house Medical Insurance covering him/her and legal dependents as company policy
• Communication allowances as per company policy
• Monitoring allowance as per company policy
• Annual Salary Increment as per company policy depending on company profit
• Festival Allowance as per company policy

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

All Jobs | QUICK ALERT SUBSCRIPTION