Vacancy title:
Executive Secretary

Jobs at:
Rwanda Association of Travel Agencies (RATA)

Deadline of this Job:
April 16th, 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
The Rwanda Association of Travel Agencies (RATA) is a professional association, dedicated to promote and represent the interests of the Travel agents companies in Rwanda. It has been established in May 2017 and has been published in the official gazette no 49 of 4/12/2017.
The Association is now in the process of building the travel industry by promoting ethical practices and giving sound services to its members. This ambition will require a strong association, capable to represent and serve its members, and attract new members as well.
Therefore, the Rwanda Association of Travel Agencies would like to recruit one Executive Secretary of the Association to run the day to day activities of the secretariat.

Tasks and responsibilities
Reporting to the Chairman of the Association, the main duties of the Executive Secretary include, but are not limited to:

• Advise the Association Chairman on how to empower and enhance representation of the association in order to improve its efficiencies;
• Develop the association action plan and ensure its implementation;
• Report to the association Executive committee, monthly, quarterly and annually about the progress of the Association’s activities and strategies;
• Prepare and submit association quarterly, semester and annual financial reports;
• Disseminate information from different stakeholders (Government, Development Partners, PSF secretariat/Tourism Chamber) to members;
• Recruit members, develop membership package and collect membership fees…);
• Ensure all paid up members get membership certificate and card;
• Create and maintain the database of the association by updating every beginning of the year the list of paid up members of the association;
• Participate in meetings, workshops and other forums in relation to the promotion of the Association;
• Follow up on advocacy issues submitted by members;
• Organize monthly executive committee meetings and annual association general assembly and take their minutes;
• Build trust relations with key partners and stakeholders and act as a point of contact;
• Represent the Association as required, including attendance of important functions, industry events and public meetings;
• Initiate and coordinate projects for association financial sustainability on behalf and for the Association;
• Perform any other duty requested by the chairman.

Qualifications:

• Bachelor’s degree in Travel and Tourism or any other related field,
• Have a sound knowledge of Having regional Tourism industry;
• Minimum of 3 years of experience in customer services, tour operations or travel industry work;
• Experience in project planning, coordination, implementation and monitoring;
• Effective at collaboration; willingness to innovate and ability to think systematically;
• Proven experience in managing multiple and competing tasks while maintaining quality of deliverables within deadlines;
•  Excellent communication and presentation skills
• Good command of MS Office applications (Word, Excel, Outlook, Internet Explorer)
• Advanced oral and written communication skills in English and Fluent in Kinyarwanda; French considered as an asset.
• Ability to work independently, to organize and coordinate the work.
• Strong understanding of confidentiality
• a Rwandan nationality would be an added advantage
  Note: this position description is intended to describe the general nature and level of work performed in this position. It is not intended as an exhaustive list of all responsibilities, duties and skills required.

Job application procedure
Interested applicants are requested to read and complete very carefully the following application form. Deadline for submission of application is April 16th, 2018.
Note: Only selected candidates will be contacted.