Summary
Date Posted: Tuesday, August 25, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
The Concertation of Collectives of Women’s Associations of the Great Lakes Region (COCAFEM / GL) created in 2001 by women’s organizations from three countries namely: Burundi, the Democratic Republic of Congo and Rwanda, having become aware of the need to to set up a regional network with a view to better coordination and synergy of their interventions with the aim of improving the socio-economic conditions of women, children and the population in general. .

Description of tasks
Reference made to the statutory texts of COCAFEM / GL and in view of the vacancy of the post of Executive Secretary of the organization; The Executive Committee is recruiting an Executive Secretary of Rwandan nationality who will be based at the Headquarters of the Executive Secretariat of COCAFEM / GL located in Bujumbura in Burundi, MUKAZA Commune, ROHERO district 2, Avenue Prince Louis Rwagasore . This recruitment notice is launched for this purpose.
Under the supervision of the President of COCAFEM / GL, the Executive Secretary will perform the following tasks:
3.1. Coordination of activities
• Ensure the daily management of the Concertation as a whole and ensure the proper functioning of the Executive Secretariat and its staff;
• Negotiate, on delegation from the President of the Executive Committee, cooperation and financing agreements with technical and financial partners and donors;
• Coordinate the preparation of technical files for mobilizing financing and budget execution;
• Monitor the budget management of various projects as well as COCAFEM / GL activities in general;
• Contribute to the production of narrative and financial reports to be submitted to technical and financial partners, government bodies, the Executive Committee and the General Assembly of COCAFEM / GL;
• Prepare and defend the implementation of the strategic plan, the action plan and the annual budget of the various programs and projects of COCAFEM / GL;
• Coordinate and advise the team of the Executive Secretariat responsible for keeping the accounts, cash management and personnel administration;
• Set up indicators and management reports that will make it possible to analyze the activity and performance of the organization and to suggest avenues for improvement;
• Ensure that procedures are updated and applied by all staff;
• Ensure the coordination between the technical and financial partners of the projects and the liaison with the various departments of the administration.
• Establish criteria for evaluating the performance of COCAFEM / GL staff and the various projects and ensure their annual evaluation.
• 3.2. Institutional and organizational strengthening of the Concertation
• Provide support to the consultation bodies in their respective mandates: General Assembly, Executive Committee, Permanent Technical Commission, Supervisory Committee, Electoral Commission and Committee of Wise Men;
• Mobilize human, financial and material resources for the smooth running of the Concertation;
• Ensure the implementation of the decisions of the General Assembly and of the consultation management bodies as a whole;
• Prepare the meetings of the organs (Executive Committee, Permanent Technical Commission, Supervisory Committee, Electoral Commission, Committee of Wise Persons) and those of the General Assembly;
• Ensure good collaboration between the consultation officers and the collective members of the Concertation;
• Ensure cohesion and unity between the collective members of COCAFEM / GL;
• Maintain collaborative links with the Executive Secretariats of COCAFEM / GL member collectives;
• Organize capacity building initiatives for employees and members of Concertation bodies.
3.3. Advocacy, lobbying and strategic positioning
• Ensure the visibility of consultation and advocacy actions and those of technical and financial partners;
• Participate in the development of products for capitalizing on advocacy and lobbying achievements as well as in a specific project framework;
• Initiate strategic partnerships / alliances with other actors of civil society;
• Ensure the establishment of networks / coalitions to strengthen organizational positioning;
• Promote the sustainability of COCAFEM / GL actions with partners.
3.4. Development of Programs and Projects
• Coordinate the development and execution of the organization’s strategic and operational plans;
• Develop design documents (terms of reference for projects, concept notes, sustainability strategies, etc.);
• Write project proposals, according to the requirements and opportunities of the context (internal and external);
• Map out the technical and financial partners of COCAFEM / GL and maintain good relations with them;
• Oversee the implementation of COCAFEM / GL plans / projects;
• Facilitate self-assessment sessions on the progress of executed plans / projects;
• Ensure the regularity of the implementation of the communication plan (regular publication of articles on the COCAFEM website etc.);
• Write the plans and periodic activity reports of the service (monthly, quarterly, annually), submitted to the Executive Committee and to technical and financial partners;
• Prepare the overall reports of the organization, in collaboration with the person in charge of Monitoring – Evaluation;
• Participate in the development and execution of budgets;
• Participate in negotiations with technical and financial partners;
• Participate in the development and implementation of the fundraising strategy;
• Participate in the development and use of monitoring and evaluation tools for COCAFEM / GL plans / projects;
• Prepare and participate in strategic reflection meetings of the organization.

Job Skills: Not Specified

Profile of the Candidate
• Be of Rwandan nationality;
• Have a minimum Masters degree in one of the following fields: International Relations, Law, Management, Development, Social Sciences or other related sciences;
• Have a minimum of 10 years of experience including 5 in the coordination of regional activities;
• Have experience in the management of regional organizations;
• Having experience in human resources management would be an asset;
• Have proven experience in the management of women’s organizations and in particular those at the regional level;
• Have assumed management responsibilities for projects or programs at the regional level;
• Have a good knowledge and mastery of the politics of the Great Lakes Region;
• Have knowledge of the legislation of Non-Governmental Organizations and Civil Society Organizations in the countries of the sub-region;
• Have proven experience in communication techniques, lobbying and advocacy;
• Have proven experience in the planning, development, monitoring and evaluation of regional projects;
• Have experience and sensitivity to the gender approach with a transversal dimension;
• Demonstrate ability to resolve various problems encountered;
• Have good interpersonal skills;
• Mastery of computer software in Word, Excel, Powerpoint, internet and Outlook and social networks etc;
• Fluency in French, good knowledge of English would be an asset;
• To be able to prove one’s motivation for the promotion of the status of women;
• Have a creative spirit and initiative;
• Be between 35 and 50 years old.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8

{module 312}

Job application procedure
Any candidate interested in this offer is requested to send a cover letter in French, a detailed CV with 3 reference persons and their contacts, copies of diplomas conforming to the original, a / certificate / s of services rendered and a letter of recommendation by September 4, 2020 at 3:30 p.m. local time in Bujumbura - Burundi, to the email address: contact@cocafemgl.org  , with copies to the following addresses: margotmutu@gmail.com  ; nzoyihayaemmanuella@gmail.com  and antovangu@yahoo.fr  .

All Jobs

QUICK ALERT SUBSCRIPTION

{module 317}