CALL FOR EXPRESSION OF INTEREST
Consultancy to Develop an Online Monitoring and Reporting System

1. Background

The Greater Virunga Transboundary Collaboration (GVTC), an intergovernmental organization working in partnership with WWF, Gorilla Doctors, IGCP, and IUCN, is implementing a World Bank-funded Pandemic Fund Project in the Greater Virunga Landscape. To enhance performance monitoring, accountability, and learning, GVTC seeks to engage a qualified consultant or firm to design and develop a robust, user-friendly Online Monitoring and Reporting (M&R) System.

2. Objective of the Assignment

The consultancy aims to develop a secure, cloud-based M&R system that will:

• Track planned vs. implemented activities.
• Monitor budget allocations and expenditures.
• Aggregate and analyze qualitative and quantitative data.
• Support multiple projects and partners.
• Enable secure data storage and sharing.
• Generate dashboards and reports for various user levels.

3. Scope of Work Includes

• System design and architecture.
• Development of user interfaces and dashboards.
• Integration of financial tracking and data analytics.
• Role-based access control and document storage.
• Testing, deployment, training, and post-launch support.

4. Eligibility Criteria

Interested consultants or firms must demonstrate:

• Proven experience in developing online M&R systems for NGOs or multi-partner projects.
• Strong technical expertise in web technologies and database systems.
• Familiarity with conservation, public health, or development project frameworks.
• Ability to train non-technical users and provide ongoing support.

5. Submission Requirements

Interested parties are invited to submit:

• Technical proposal (understanding of assignment, methodology, and work plan).
• Financial proposal (budget breakdown).
• CV or company profile highlighting relevant experience.
• Examples of similar systems developed.
• Letters of reference from at least two institutions.

6. Deadline for Submission

All applications must be submitted by 24th November 2025 at 23:30 CAT via email to:
es@greatervirunga.org
cc: rkabeya@greatervirunga.org
Subject line: Technical and Financial Proposal for Developing an Online Monitoring and Reporting System

Request for Full Terms of Reference
Interested bidders may request the detailed Terms of Reference by contacting:
 es@greatervirunga.org with a copy to rkabeya@greatervirunga.org

Issued in Kigali on 24th October 2025

Dr. Andrew G. Seguya
GVTC Executive Secretary