Vacancy title:
Assistant Human Resources

Jobs at:
VisionFund

Deadline of this Job:
13th April 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
At VisionFund Rwanda, you can grow your career and expand your experience internally by serving in different departments. We would like to give opportunity to existing staff in different departments to apply and improve their career in people and culture department. The HR assistant shall contribute to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce. To further facilitate the growth of our client base and branch network we are now seeking motivated professionals to join us. With this in mind, applicants will need to demonstrate willingness to:
• Find solutions for challenges in a changing market and work environment
• Contribute to the growth of the MFI
• Understanding excellent customer service

We are seeking staff for the position of Assistant Human Resources:
Job Description: Assistant Human Resources:

MAIN RESPONSIBILITIES
1. Support in the recruitment
2. Handle the HR administration
3. Responsible for social HR
4. Handle the compensation & benefits scheme
5. Leave management
6. Ensure that all the reports are delivered on time
`
Reports to:
Head of HR
ACTIVITIES
Support in the recruitment process

• Support the recruitment process to identify manpower and recruitment needs, generating suitable candidates, organizing and participating in recruitment interviews and associated activities.
• Conduct reference checks on possible candidates.
• New employee onboarding and orientation: introduction to all staff, provide job description, etc.
•  Establish and maintain appropriate HR Records, both paper and IT-based, for individuals and on a consolidated basis.
•  Support induction for new joiners on the code of conduct.
  Handle the HR administration
• Prepare the contracts for new joiners, amendment for any changes
• Support the management of disciplinary and grievance issues.
•  Process to the termination procedure : dismissal, resignation, last payment, exit interview
• Ensure HR data are well updated (employee files, data sheets...)
  Responsible for social HR
• Deal with the adhesion of the employees into the medical insurance and health organisation according to the law
• Manage and organise events (staff events, awards, memory...)
  Compensations and benefits management(work hand in hand with HR Manager)
• Assist in timely payment of all compensations (salaries, bonuses, transport, etc.) with accurate data
•  Assist in timely and accurate declaration of taxes and other contributions (RSSB, SFAR, etc.)
• Updates payroll records by entering relevant changes: job title, department, RSSB Number, account number, number of days worked/prorate, etc.
• Be part of the team to monitor salary structures, balance staffing needs with cost controls, and help ensure that policies, procedures and programs are in alignment with the organization’s overall strategic objectives and HR vision
• Maintains employee confidence and protects payroll operations by keeping information confidential.
  Leave management
• Efficiently handle staff leave management, ensure it’s in compliance with the regulations and reduce related cost.
• Ensure monthly follow-up on the yearly leave plan
• Ensure that all reports are delivered on time
• Prepare and update all the reports from the HR

Other tasks

• Supporting the development and implementation of HR initiatives and systems
• Anticipating, identifying and promptly addressing tasks and issues that arise in their area of responsibility that are not specified in the job description.
• Staff attendance Register records and reporting
• Any other task assigned by Management

Desired Skills and qualifications:

• Bachelor degree in human resources management, business administration, or related fields Experience working in HR an advantage
• Ability to form excellent working relationships with people at all levels
• Good understanding/knowledge of employment law and employer best practice
• Strong knowledge of MS Office
• Excellent written and verbal communication skills
• Good command in English and Kinyarwanda

Job application procedure
Interested candidates should send ONLY :

• Letter of Interest
• CV
•  Copy of academic qualifications
  To Human Resource Manager
  Hard copies delivered at VisionFund Rwanda Head Office Reception not later than 13th April 2018
  Only shortlisted candidates will be contacted.