Summary
Date Posted: Tuesday, May 30 2023, Base Salary: Not Disclosed

JOB DETAILS:

Purpose of the position:
Rwanda Women’s Network is seeking an experienced staff to fill the position of Executive Secretary. She will be responsible for day-to-day operations, ensuring organizational effectiveness by providing leadership for the organizations operations and financial functions. Managing the organization’s human resource by ensuring efficient HR Management, supporting and creating organizational and program budgets in collaboration with and reporting to the Director and serving as a member of the Management Team.

Working with the management team, the position also contributes to the development and implementation of organizational strategies, policies and practices. This position will also interact with the Board of Directors.

Job Description
Position title: Executive Secretary

Job title of supervisor:Director

Location:Kigali

Start date:Immediately

Number of positions open:1

Duties and responsibilities
Under the supervision of the Director, the Executive Secretary will perform the following duties and responsibilities:
1. Working closely with the Director and Management Team in overseeing the overall implementation of the organization programs and related interventions in the targeted areas;
2. Manage relationships with program partners and funders/donors, including regular and ad hoc reporting on program performance and finances, under the guidance of the Director;
3. In liaison with Management Team, lead in developing concept notes, proposals, budgets, and fundraising strategies for new projects;
4. Oversee RWN staff to ensure effective coordination of integrated programming and multi-sectoral interventions;
5. Contribute in the management of staff in terms of recruitment, supervision, coaching and performance review;
6. Support technical donor reviews and external engagement activities including meetings with implementation partners, government agencies, civil society and organizing learning and knowledge-sharing sessions;
7. Support process documentation and analysis; dissemination of lessons learned and best practices among stakeholders and funders/donors;
8. Ensure quality implementation of monitoring systems, the development and execution of Digital Data Gathering process, and support program evaluation activities;
9. Manage the publication and dissemination of research results in policy briefs, discussion papers, donor reports, and other targeted publications;
10. Manage the implementation of the program’s communications strategy and social media presence, including, but not limited to, its website and social media feeds, quarterly newsletters, and other channels.

Competencies:
• Proven aptitude in proposal development and writing including advanced budgeting skills;
• Experience in representation and negotiation with government, donors, partners, and other stakeholders;
• Strong problem-solving skills, highly organized, strategic thinker with strong attention to detail;
• Strong sense of teamwork and collaboration and demonstrated ability to build relationships with individuals from diverse backgrounds;
• Diplomatic and highly effective on an interpersonal level in addition to cross-cultural sensitivity.

Qualifications:
• Bachelor’s degree with specialization in public policy, international development, development studies, economics, or related fields; Master’s degree preferably;
• Over 3-4 years of relevant professional experience in coordination of multiple projects tracking milestones, deliverables and budgets reporting to multiple funders/donors;
• Familiarity with issues, policies, laws around gender, gender based violence, healthcare services (Sexual and reproductive health rights) in Rwanda.
• Fluency in written and spoken English and Kinyarwanda, French is an added value

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Please submit a motivation letter addressed to the Director of Rwanda Women’s Network, a copy of your notified degree, Curriculum Vitae (CV) in PDF with 3 names of referees to: rwawnet@rwanda1.rw  with subject “Executive Secretary Position”, no later than 5th June 2023 at 17:00 PM.
Only shortlisted candidates will be notified for a written exam and interview.

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